Director of Finance & Operations

The Historic Macon Foundation Director of Finance & Operations oversees all aspects of financial management including accounts receivable and payable, proper bookkeeping, account reconciliations and keeping timely, complete and accurate records regarding the finances of Historic Macon Foundation and our subsidiary entities.  This role is primary responsible for the leadership and supervision of all finance and accounting activates for the organization, construction finance, risk management, budgeting management, financial planning and reporting, forecasting, cash flow management, human resources, and internal control.  The Director of Finance and Operations prepares monthly reports for Finance and Executive Committees and the Board of Trustees for the $850k annual operating budget and 10+ bank accounts related to real estate ventures, grants, and fee for services enterprises.  In addition, the position oversees accounting for 10-15 active construction projects.  This position reports to the Executive Director and works closely with staff, Board members, volunteers, subcontractors, and dozens of vendors.   

The successful employee will be self-motivated, trustworthy, well-organized, attentive to detail, ethical and able to deliver accurate on-time reports.   The employee will also be able to communicate complex construction and real estate concepts and plans to staff and volunteers.  The employee must have a proven track record of setting priorities and managing budgets, who can strengthen all aspects of our mission by increasing efficiency.  Most importantly, the Director of Finance and Operations will have a strong financial background and education, assisting the Executive Director in running an efficient and effective business. 

Specific responsibilities include, but are not limited to:

-Manage accounts payable including preparing bills for approval, paying bills, entering records onto Quickbooks and retaining adequate hard-copies according to the office’s document retention policy

-Prepare correct and timely monthly financial statements according to the $850k budget as adopted and amended by the Board of Trustees

-Serve as the primary staff liaison to the HMF Finance Committee, which convenes monthly

-Prepare reports as requested by other staff members for events, real estate projects, outside loans, grants, etc.

-Collaborate with other staff on real estate projects, fundraising events, grant projects, marketing efforts, and strategic planning

-Manage accounts receivable including deposits for Historic Macon Foundation and subsidiaries and any other receivables such as loan repayments and consulting contracts

-Serve as the organization’s primary liaison to the yearly auditor, preparing schedules and assisting with reconciliations

-Manage the company’s taxes including sales tax, property tax, W2s, W3s, W4s, 1099s, 1098s, 1096s and any other tax documents or procedures

-Manage the organization’s insurance policies and serve as the primary liaison to our insurers and brokers

-Manage payroll through a third party service provider

-The Director of Finance must be occasionally available for meetings and events on nights and weekends, especially the Finance Committee meetings

-Other duties as assigned by the Executive Director

Required Qualifications:

• A Bachelor’s degree in finance, economics, business, accounting or a closely related field
• Five years of experience in a position with relevant responsibilities to this one
• Non-profit and real estate construction experience preferred
• Experience with human resources
• Advanced computer literacy, including proficiency with QuickBooks accounting software, Microsoft Office Suite
• Experience managing finances for a multi-million dollar organization
• Experience creating and driving analytical framework for planning and managing finances with organizational impact
• Strong leadership and management skills
• Experience with legal, audit, compliance, budget, and resource development

Additional Preferred Qualifications:

• Master’s degree in business, management, finance, or a closely related field
• A Certified Public Accountant (CPA)
• Experience with large and complex non-profit organizations with similar missions
• Excellent inter-personal skills
• Clear and concise communications style, with an ability to communicate complex ideas
• Academic, or work experience in real estate development, historic preservation, or non-profit management

Performance Measures:

• Supervise payroll, billing, receivables, payables, cash receipts, cash disbursements, insurance portfolio, sales tax payments, and general ledger functions. - 50% of job
• Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using QuickBooks. – 20% of job
• Ensure that all general ledger accounts are reconciled to subsidiary records on monthly basis and prepare related journal entries. -10% of job
• Prepare necessary work papers and oversee filing of tax forms including the annual Form 990. – 10% of job
• Monitor cash flow and real estate investments.  10% of job