Office Manager

Office Manager
Jul 16, 2019
Aug 05, 2019
Position Type
Part Time
Degree Level
Willingness to Travel
Not willing to travel
Experience Level




OVERVIEW: This position is responsible for managing the operations of the church, including general office administration and property management.


  • This is a 30 hour a week position, M-F, hours TBD but generally 9:30- 3:30. Office Manager is expected to attend monthly Parish Council meetings after Sunday worship and annual retreat day for staff and Parish Council

REPORTING TO: Senior Minister

DIRECT REPORTS: Building Manager/Custodian



  • Supervise maintenance and janitorial employee;
  • Maintain relationships with vendors and seek new contracts as needed;
  • Respond to property issues with Building Manager;
  • Advertise and respond to inquiries about space for long-term lease;
  • Respond to tenants’ questions, issues, requests to use additional space, etc.
  • Oversee lease agreements and rent collection from tenants and identify new tenants as needed;
  • Design and oversee leases with those who rent space in our building; receive rent checks;
  • Respond to inquiries for other building space uses;

General Church Administration

  • Welcome and assist vendors, tenants and visitors;
  • Bookkeeping/financial procedures as assigned by Treasurer;
  • Perform background checks, review job applications and references, and provide orientation and training as required for new hires;
  • Maintain church google calendar(s); paying attention to weddings and non-church events;
  • Maintain and update church website;
  • Support special events at VHC in collaboration with other staff and volunteers.
  • Maintain all office supplies;
  • Enter attendance (currently performed by a volunteer) and offering data into Breeze database; update database as needed.
  • Answer church landline and respond to voice mail messages;
  • Attend weekly staff meeting (currently Tuesdays at 1:00)
  • Admin support for senior minister as needed;
  • Ensure church is compliant with all relevant local, state and federal laws & regulations.
  • Create and publish Friday e-mail via Constant Contact and other forms of digital outreach;
  • Process mailings and other all church announcements:
  • Other duties as assigned to support and enhance the administrative health of VHC.
  • Organize Powerpoint (or Prezi) presentations with input from worship team (this duty could be shared with Pastor for Justice and Witness);


  • Punctual, positive, personable and friendly;
  • Comfort working in an inclusive, diverse, LGBTQ affirming culture;
  • Highly organized and task oriented, someone who just loves making a to-do list and crossing things off when completed!
  • Self-starter with a demonstrated ability to see a project through from initiation to evaluation;
  • Problem solving skills and ability to manage multiple tasks;
  • Strong written and oral communication skills;
  • Skills in accounting and bookkeeping;
  • Discreet, confidential, and professional in manner;
  • Strong organizational and execution skills; able to manage changing priorities efficiently and seamlessly;
  • Proficient with Microsoft Office suite, Google docs, Powerpoint, Prezi, Canva, Database, Wordpress (website)


  • Office management and nonprofit administration, faith community preferred;
  • Bookkeeping
  • Facility management, including negotiating contracts and managing vendors
  • Volunteer management;

​APPLICATIONS WITHOUT COVER LETTER WILL NOT BE CONSIDERED. COVER LETTER MUST INCLUDE: 1) short summary of applicant's background, experience and strengths; 2) why you are applying for this position and what makes you a GREAT fit; and 3) what appeals to you about Virginia-Highland Church. We look forward to fearing from you!



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