Executive Director, Bay Atlantic Symphony. Award-winning orchestra now in its 36th season

Southern New Jersey
Jul 09, 2019
Aug 08, 2019
Position Type
Full Time
Degree Level
Willingness to Travel
up to 25%
Experience Level

Job Opening, Bay Atlantic Symphony

Job Title: Executive Director

Status: Exempt, at-will, full-time employee

Reports to: Board of Trustees via Board President

Supervises: Office staff, volunteers

About the Bay Atlantic Symphony

Bay Atlantic Symphony (BAS), currently in its 36th season, is considered a vital cultural resource and educational leader in southern New Jersey. With an annual balanced budget of just under $600,000, BAS maintains strong partnerships with universities, municipalities, funders, local schools and other cultural and non-profit organizations.

The orchestra performs about 12 symphonic programs annually and maintains a robust and growing education program. Venues include Stockton University, Cumberland County College, the Borough of Avalon, and the City of Margate, among others. Led artistically by Music Director Jed Gaylin, the Symphony has repeatedly garnered a Citation of Excellence from the N.J. State Council on the Arts and People’s Choice Award from Discover Jersey Arts. The Symphony is proud of the stylistic range of its programming, featuring classics during the summer, and new works and classics during its subscription concerts.

BAS is a union, per-service orchestra, drawing players from throughout the greater Philadelphia region and as far away as New York and Baltimore. BAS has an engaged and dedicated board of 10 members who are based in communities throughout the BAS service region.

The Executive Director manages the human and financial resources of BAS in order to achieve the orchestra’s mission. S/he is responsible for all aspects of the organization and for implementing the policies set by the Board to achieve its goals for artistic success, financial stability and community engagement. The Executive Director serves as the chief operating officer and reports to the Board of Trustees via the Board President.

The successful candidate will:

- be a self starter who works well with people.

- have strong collaborative and partnership skills.

- have strong financial management experience and reporting skills.

- have mastery of a PC-based environment with Microsoft Office tools.

- bring significant experience and skills in public relations, marketing and development.

- have strong office management skills and be able to function autonomously in an office with a small part-time staff.

- meet deadlines and have strong time-management skills.

- be an effective partner for the music director, supporting his vision artistically and working jointly to implement programming that is artistically rich, compelling for audiences, and financially viable.

- work in partnership with the board, engaging them in meaningful collaboration and active participation in raising funds.

- be knowledgeable and passionate about orchestras, with orchestra management experience preferred.

Executive Director duties will include, but are not limited to:

• Short- and long-term planning

• Administration: handle all responsibilities associated with an efficient and smooth-running office structure.

• Grants: work collaboratively with Grant Writer and Music Director to strategize, write, implement and evaluate grants that support the BAS mission.

• Development: solicit/procure individual donors and corporate sponsorships; oversee all special events; work with volunteer organizations; secure ongoing and new funding.

• Marketing and Promotion: work with board and staff to develop and implement a clearly articulated brand strategy. Assume a hands-on, proactive approach to current and potential new initiatives designed to grow subscriptions and single ticket sales.

• Finance: ensure that all records are up to date, transparent, and in compliance with federal and state regulations; create reports including cash-flow projections and clear breakouts of expense and income; work with board on new and significant expenditures; comply with all grant guidelines

•Contracts: Negotiate collaborative contracts with partnering organizations.

• Artistic Administration: support music director, including all musician issues; secure and finalize guest artists’ contracts, successfully negotiate agreements with orchestra musicians in consultation with the board; serve as principal spokesperson for the orchestra on policy and non-artistic matters.

• Board relations: maintain and foster positive relationships with Board members; prepare all board meetings; maintain transparency in all communications; participate as an ex officio member at board meetings; assist with recruitment of new board candidates.

• Education: work with music director, board, and staff to manage programs and adjust as needed in light of changing community needs, funding sources, and opportunities; implement and grow programs with both zeal and realism as to BAS’s financial and human resources.

• Concert Production: oversee all logistics associated with rehearsals and concerts.

• Community Relations: build and maintain relationships with key individuals and organizations in the community; advocate on behalf of the orchestra with civic, social, and corporate leaders, maintain excellent communication with all orchestra supporters.

• General: keep abreast of field-wide activity; maintain good relationships with peers nationally, represent BAS at local, state, and occasional national gatherings; keep board apprised of changing trends in the orchestra and arts-and-culture sector.

Education and Experience: Candidates should hold at least BA (required); MA (preferred) and have five-plus years leadership and management experience with an orchestra, performing arts, or other nonprofit organization.

Compensation: open

Application Process: To apply, send an e-mail with cover letter detailing your qualifications, resume and salary requirements to info@bayatlanticsymphony.org. Application deadline is July 31, 2019, or until position is filled. BAS is an equal opportunity employer.

Visit the Bay Atlantic Symphony website at bayatlanticsymphony.org.