Skip to main content

This job has expired

You will need to login before you can apply for a job.

Finance & Operations Manager

Employer
Confidential
Location
Buckhead
Salary
Commensurate with Education and Experience
Closing date
Jul 7, 2019

View more

Focus Areas
Education
Job Function
Accounting / Finance, Human Resources / Recruiting
Position Type
Part Time, Telecommute
Degree Level
Bachelors
Experience Level
Professional

Title: Finance & Operations Manager

Hours: Approximately 16 hours per week, with a minimum of 6 hours/2 days per week in person during the school year, and 4 hours/1 day per week, in person, during summer months.  Additional hours to be specified for staff meetings, parent events and other times at the request of the Head of School or the demands of the job.

Nature of Work:  This is a professional, at-will position with responsibility for supporting the Head of School and overseeing the day to day management of the School’s Financial Management as well as HR processing, student registration, and development duties. Fantastic flexibility exists for this position.  

Reports to: Head of School

Skills Necessary:  Interpersonal skills adequate to work with a diverse group of employees, parent volunteers, as well as prospective parent visitors. Mathematical and computer skills necessary to manage all finances including tuition and fundraising revenue, payables and receivables. Diligence and attention to detail needed for ongoing management of student admissions and registration. Advanced computer skills needed to produce the documents necessary for the job’s many facets.

General Requirements:

  • Availability for 12 months employment including meetings and special events
  • Possession of a strong work ethic, punctuality and faithful attendance with minimal absences. Notify Head of School in advance of all known absences.
  • 3 to 7 years of work experience, preferably in an educational or non-profit setting, along with a Bachelor’s degree with focus in finance, business administration or accounting
  • Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
  • Strong strategic and analytical skills with an aptitude for systems-building
  • Sense of humility, customer service mindset, and urgency and ability to proactively solve problems and make decisions quickly
  • Team player with strong interpersonal and stakeholder management and relationship building skills
  • High level of comfort with financial oversight and budgetary tracking with knowledge on the various tax and HR laws and regulations
  • Ability to stay calm under pressure, especially in difficult conversations with parents and staff
  • Excellent organizational, verbal, and written communication skills
  • Strong computer skills, including QuickBooks, Microsoft Word, Power Point, Excel, and Google Suite; Knowledge and experience with Greater Giving a plus
  • Desire to continuously learn and increase effectiveness as a professional
  • Unwavering commitment to the School’s mission and willingness to go above and beyond to meet the needs of students, families, and staff

Specific responsibilities shall include:

Finance

  • Oversee accounting operations, including accounts receivable and payables, tracking financial statements for the school as a whole and for each department on a monthly basis, including budget vs. actuals reports;
  • Manage the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchase orders, invoices, and reimbursement requests
  • Prepare budgetary/financial analysis, financial statements forecasts, and presentations on the status of the budget, possible outcomes, and other projections for the Head of School and Board of Directors.
  • Draft, develop and oversee policies concerning budgetary and financial transactions and conditions, including developing internal procedures
  • Coordinates Finance Committee meeting calendar and agenda for every other month meetings in collaboration with Head of School and Board Treasurer;
  • Presents and highlights material changes in monthly financial reports to the Finance Committee and the Head of School, as well as the Board of Directors as a whole;
  • Manages procurement policy and processes for required contracts;
  • Monitors vendor and credit account spending monthly to ensure budgetary compliance;
  • Manages annual independent financial review or audit as well as the preparation and approval process of the form 990.

Human Resources

  • Payroll and Benefits management and processing via payroll software solution
  • State Regulatory and Tax compliance
  • Partners with Head of School on new hire process (e.g. new hire offer letters,)
  • Ensures that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file, etc.

Admissions Management

  • Manage the behind the scenes and communication portion of the admissions process from application submission to enrollment. This includes building and managing the database and working in close collaboration with the Head of School and Assistant to ensure families have completed all steps for applying or re-enrolling their children.  
  • Ensure that the web-based applications for applying or re-enrolling accurately capture and record application and registration fees.  
  • Actively maintain prospect pipeline beginning with electronic or phone inquiry; once an application is submitted, communicate with Head of School on incomplete applications, moving completed applications to review, and once a decision is made, notifying families, and providing and following up on the Registration Contract and Tuition Deposit.
  • Maintain the integrity and confidentiality of all admissions records, track applicant status, and assist applicants in the admissions and enrollment process, specifically, finalizing the financial contract.

Development

  • Maintain donor database along with past year’s giving level and statistics
  • Track and acknowledge all appeals, donations,  and receipts
  • Generate reports as requested
  • Maintain donation link and submissions via the website
  • Assist with correspondence to acknowledge donors, in addition to providing development statistics and details for development stories for newsletters and other materials as needed.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert