Philanthropy Associate

Location
Washington D.C.
Salary
$24-$28/hour
Posted
May 13, 2019
Closes
Jun 12, 2019
Position Type
Full Time
Experience Level
Administrative

Join Our team

The Wilderness Society’s Philanthropy Team is a 20-person powerhouse that is responsible for raising funds to help fuel the organization’s fight to protect our wild places for future generations. We’re looking for a highly organized and collaborative person who can help keep the trains running and be a part of a supportive team of fundraising professionals.

The Philanthropy Associate’s main objectives are to provide administrative support for the Vice President of Philanthropy and to support the Philanthropy team as a whole in reaching our fundraising goals. This includes but is not limited to improving operational efficiency, coordinating budgets and donor activity across giving channels, documenting interactions with our best donors via our database of record (ROI), preparing the Vice President for travel and meetings, and above all, employing great discretion and attention to detail in support of the overall Philanthropy team. 

In this role, you will also provide administrative support to the Senior Director of Donor Relations, the Eastern Region Major Gift Officer and other Senior Philanthropy Directors located in the DC office.

He/she/they will play an important role in supporting an inclusive organizational culture that is grounded in trust and accountability to shared goals and outcomes. The Wilderness Society has made diversity, equity, and inclusion strategic priorities for the organization and the Philanthropy Associate will integrate these priorities throughout our philanthropy work. Across our team, we aspire to be campaign oriented, nimble, collaborative, innovative, transparent, and supportive of staff – our greatest asset. 

HOW YOU’LL CONTRIBUTE TO THE TEAM’S SUCCESS

Administrative Support (50%)

  • Supports the Vice President of Philanthropy (VP) to ensure the efficient operation of the entire Philanthropy department, including maintaining budget information, arranging travel and departmental meetings, managing supply inventory, and other administrative tasks. 
  • Assists with planning and logistics for special events and presentations, including our Governing Council meetings (3 annually), committee meetings, and fundraising or “friendraising” events in various markets.
  • Assists VP in prioritization of all activities related to donor management; including preparing for donor visits and solicitations, entering in all data to ROI related to VP activity; managing direct contact with existing and potential major donors with a high level of discretion and professionalism.
  • Facilitates budget preparation for upcoming fiscal year across three giving channels (Major Gifts, Foundations, Planned Giving).  Coordinates and documents portfolio/budget revisions throughout year.  Reconciles Philanthropy revenue budget with Strategic Services on a monthly basis. 
  • Provides general office support as needed for other members of the Sr. Philanthropy Team based in DC office.
  • Other Philanthropy support functions as required.

Donor Relations / Strategic Services Support (25%)

  • Collect Philanthropy mail daily, sorts and distributes to team.
  • Update, enter, and adjust data on current and prospective donors in ROI, ensuring accurate and timely information is developed and stored for proper donor stewardship. 
  • Assist Donor Relations Team with data hygiene projects to ensure appropriate and personal communication with our best donor audiences.
  • Responsible for monitoring and responding appropriately to donor and supporter requests which come into our action@tws.org and members@tws.org inboxes.
  • Perform other related duties as assigned.

    Major Gift Team Support (25%)

  • Provide administrative support for Eastern Region Major Gift Officer, including secondary database entry, proofing/editing and preparing donor proposals for mailing, preparing expense reports, and providing donor gift reports and other information as needed. 

QUALIFICATIONS:

You Have

  • 2-5 years of experience in an administrative support role. 
  • Track record working successfully in teams representing a rich mix of talent, backgrounds, and perspectives—across race and gender. 
  • Excellent analytical, organizational, and communications skills. 
  • Experience proofreading and editing documents; proficient writing ability necessary to prepare correspondences and proposals.
  • Ability to multi-task and maintain attention to detail and accuracy. 
  • Ability to discreetly handle sensitive information.
  • Strong data entry skills, preferably with fundraising and/or relationship databases. 
  • Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, and desktop publishing programs.

You Might Also Have

  • Previous work experience in a fundraising or development office.
  • Ability to and interest in identifying opportunities to create processes and systems to help streamline the department.
  • A collaborative, self-motivated style with a strong customer service mindset.
  • Ability to work independently in a fast-paced, team-oriented environment.
  • Ability to work with all levels of internal management and staff as well as outside vendors and donors.
  • Flexibility, reliability, initiative, a pleasant “can-do” attitude, and a sense of humor are vital. 
  • Familiarity with and/or interest in environmental issues is a plus. 

The Wilderness Society offers a competitive salary and benefits package, including: health, dental, vision, life and disability insurance; sick and vacation leave; a sabbatical program; and a retirement plan.  TWS is an equal opportunity employer and actively works to ensure fair treatment of our employees and constituents across culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.

As an organization, we aspire to being inclusive in the work that we do, and in the kind of organization we are.  Internally this means working as a team that listens to different points of view, recognizes the contributions of every employee and empowers each employee to bring their whole selves to work every day.  Externally this means ensuring that public lands are inclusive and welcoming, so that our shared wildlands can help people and nature to thrive.  We are committed to equity throughout our work, which we define as our commitment to realizing the promise of our public lands and ensuring that all can share in their universal benefits.

To learn more about our commitment, please visit our website.

For consideration, please submit your resume through our online application system.

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