Career Services Coordinator, Stanford Law School

JOB PURPOSE:

The Career Services Coordinator (CSC) is essential to the daily operations and overall success of The Office of Career Services (OCS) at Stanford Law School. OCS serves as a bridge between students, alumni and employers. OCS staff members help students and alumni shape and realize their career goals. This position requires the ability to shift between the performance of daily tasks, to ad hoc projects, to the support of many programs - primarily, though not limited to, the on-campus interviewing programs each fall and spring. This position acts as the primary contact for the office and must be able to answer various types of inquiries and requests from employers, students and the general public. This role requires management skills, a customer-service oriented disposition, a high level of organization, and a helpful collaborative attitude. The CSC must be self-motivated, have a strong work ethic, and be prepared to uphold the quality of service provided by the office. This position reports to the Director of Recruiting and partners with the entire OCS department. 
 

CORE DUTIES*:

• Review and administer student records, analyze data, and make recommendations and first level, decisions on basic issues. Data entry into our database, and internal reporting to extract the data for content analysis.
• Collect and analyze data from multiple sources, prepare various reports, including to build a “clerkship tracker” to contain and analyze our clerkship statistics. 
• Contribute to identifying trends, needs analysis, participate in the implementation and testing of technology. Test new statistics database, and test new products for usefulness and relevance to the office.
• Contribute to development of marketing materials and strategies, assist in planning and developing programming activities, outreach functions. Including playing an active role in our fall and spring on-campus interview programs; managing our website content and design (work with Communications Dept.), and designing student handbooks.
• Collaborate with other staff to approve and resolve complex issues. Part of an annual initiative within the office to improve services, analyze/improve client relationships; and address specific criticism and concerns.
• Provide general guidance and counsel on programs, policies, and services; participate in planning for future needs. Including but not limited to, outreach to law firms to populate panels and programs; Working with others in the office to determine practice area focus for 1L programming.
• Administer all financial processes. Process all payments, pay all invoices and contract renewals, and handle reimbursements.
• Contribute to developing and analyzing review process of offerings, policies and programs. Manage Library resources and reciprocity program.
• Serve as information resource to other departments; represent unit/department. Field and resolve high volume of inquiries and requests from students, alumni and employers.
• Work with OCS staff on a variety of projects and initiatives.
• Train, orient and supervise student and temporary workers each summer to processes and policies within the office.
• Other duties may also be assigned.

MINIMUM REQUIREMENTS:
Education & Experience:

Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience (Bachelor’s degree preferred).

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.
• Initiative, as well as organizational and problem-solving skills, and attention to detail.
• Relevant computer systems/technology experience, including Microsoft Office Suite (Knowledge of InDesign, Adobe Acrobat Professional, Photoshop, Power Point, and database systems strongly desired.)
• Understanding of financial transactions.
• Ability to learn and understand compliance with legal, financial, and university policies and external regulations.

PHYSICAL REQUIREMENTS*:

• Frequently sit, perform desk-based computer tasks.

• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford University is an Equal Opportunity Employer.