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Human Resources Assistant, Managed Organizations

Employer
Arabella Advisors
Location
Chicago
Closing date
May 25, 2019

View more

Focus Areas
Philanthropy / Social Responsibility
Job Function
Human Resources / Recruiting
Position Type
Full Time
Degree Level
Bachelors
Experience Level
Entry-level

You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by

advancing the most important social issues facing humanity today.

If that sounds like you, Arabella Advisors can’t wait to meet you.

The human resources assistant is a member of a growing team of HR consultants at Arabella Advisors who provides expertise-based services to a suite of non-profit organizations with whom Arabella works, primarily the New Venture Fund. In this role, you will execute the payroll, new hire and termination processes for Arabella Advisors’ nonprofit affiliates. Additionally, you will provide exceptional service to clients and internal stakeholders, as well as coordinating, triaging and escalating external client communications via a case management system. 

Essential Responsibilities

Payroll and New Hire Support

  • Supports payroll administration, including aggregating employee changes and terminations, collecting documentation, updating HRIS and ensuring stakeholder adherence to payroll timeline
  • Facilitates onboarding processes for new client staff, executing a seamless, professional and best-in-class experience
  • Processes documentation for new employees, change requests, terminations, and maintains associated data flow systems
  • Provides exceptional daily service to client staff, communicating quickly, effectively and efficiently
  • Supports triage, tracking, tier 1 support, and assignment for case logging system
  • Assists with ad hoc data requests to support management and financial requests, including HRIS, Salesforce, timekeeping, and training systems.
  • Proactively suggests process and systems improvements to senior team members
  • Maintains employee electronic files in compliance with policy and legal requirements. Maintains employee confidence and protects confidentiality of personnel data

To be successful in this role you’ll need:

  • Bachelor’s degree required.
  • 2 years’ experience in a professional setting.
  • Some payroll experience required.Preference for candidates with experience using the UltiPro platform.
  • High level of technological proficiency, particularly with Microsoft Office, Salesforce and general cloud-based systems.
  • Exceptional written and oral communication skills.
  • Strong entrepreneurial spirit and resourcefulness in problem solving
  • Superior attention to detail.
  • Outstanding organization and prioritization skills - ability to manage multiple demands, projects and deadlines in a fast-paced environment.
  • Passion for philanthropy, nonprofits, foundation operations and management.

Our Core Competencies:

About Arabella Advisors

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

About Arabella’s Managed Organizations Team

Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4).These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement.

Working with Us

We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers website to learn more.

To encourage work/life balance we offer flexible work options. Our office is an open space with cubicles and informal work areas. Our salaries are closer to the range of a nonprofit and our benefits are excellent. You’ll start with three weeks of vacation, 80 hours of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to seven federal holidays, you get to pick four more from a list of inclusive religious holidays and your birthday.

We have a competitive health package that includes medical, vision, dental, and prescription insurance. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan.

 

How to apply

Submit a resume and a one-page cover online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.

We will review applications as they are received and look forward to hearing from you.

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