Administrative Assistant

Position Summary 

Receives incoming calls, greets visitors and routes mail and other information to ensure prompt, courteous and positive service.  Provides back-up support to the Foundation staff and the various departments as assigned.

Essential Duties and Responsibilities 

• Receives incoming calls to the Foundation and routes calls to appropriate staff

• Supports and assists with routine grantee communication

• Greets all visitors and notifies appropriate staff of arrival of guests

• Maintains parking validations and logs for expense reconciliation

• Responsible for conference room assignments and assisting with meeting setups

• Monitors receipt and transmission of all faxes and distributes to appropriate staff

• Processes and distributes incoming and outgoing mail, packages and Federal Express shipping

• Operates and maintains photocopier, fax, postage meter, and other office equipment as necessary

• Supports program and grants staff as required

• Files reference materials and maintains log of inquiries

• Assists with travel arrangements and manages President's calendar 

• Orders office supplies and maintains inventory

• Participates in Board meetings

• Presents quarterly update to management

• Supports Foundation Semi-Annual conference

• Assists Director of Operations, President, CFO, and other staff as needed.

• Completes special projects as required.

• Other Duties as assigned.