Executive Assistant

POSITION DESCRIPTION

Action Ministries, Inc.

Position Title:   Executive Assistant (Part Time Position)

Program Locations Defined:   Office location in Atlanta 

Reports to:  Chief Executive Officer

Position Mission:  The Executive Assistant ensures the efficient day-to-day operations of the office, and supports the work of management and other staff.

Evaluator:  Chief Executive Officer

Action Ministries Mission:  Action Ministries mobilizes communities to address the challenges of poverty by focusing on hunger relief, housing and education.

    Duties and Responsibilities include, but are not limited to the following:

    Primary Duties and Responsibilities

The Executive Assistant performs a wide range of duties including some or all of the following:

Reception and Hospitality

• Welcome guests and groups hosted by CEO
• Manage central conference room schedule, including table configuration, and hospitality needs

Office administration

• Provide primary administrative support to the CEO
• Use Microsoft Outlook to manage the CEO’s calendar, including setting and confirming appointments
• Make travel, meeting, and other group arrangements for select staff
• Maintain central breakroom supplies, and office supplies for the administrative suite
• Prepare and send mail and courier parcels for senior leadership team
• In conjunction with the Director of Human Resources, help onboard new employees ensuring timely access to appropriate equipment for their position.
• Use Microsoft Office (Word, Excel, PowerPoint, etc) to prepare reports, memos, and documents

Provide Board support

• Support the CEO and senior leadership team to prepare supporting material for distribution
• Ensure the timely distribution of material to the Board
• Support the Board with meeting and other arrangements
• Take board meeting minutes and prepare draft for CEO and Board Chair’s review
• Create action list for management staff from board meetings

Skills, Attributes, & Qualifications:  

Education and Experience

• At least 5 years’ experience working with senior level executives
• Proficient computer skills and in-depth knowledge of Microsoft Office
• Experience with eTapestry a plus
• Knowledge of standard office administrative practices and procedures
• Experience with non-profit charitable work (i.e. Board Service or Volunteerism
• Bachelors degree preferred, or 5 years of relevant experience

Action Ministries, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status.