Executive Administrative Assistant

Job Summary

Provide administrative support to ensure efficient operation of the office. Supports the Executive Director, managers, and employees through a variety of tasks related to organization and communication.

Responsibilities

• Provide administrative support and personal assistance to the Executive Director and board members;
• The initial point of contact and communication for the Organization’s grantees, visitors, callers, vendors, and facility management;
• Receive, sort and distribute mail;
• Provide back-up project and grant application support to the staff and board members
• Assist in the production of board books and board meeting preparations
• Arrange catering and audio-visual needs for office events and meetings
• Coordinate and manage the schedule for Executive Director
• Process expense accounts/ reimbursements
• Order office supplies/ equipment
• Assist with all aspects of organizational event planning including the Point in Time Count, trainings and other events as they arise and as needed.​

Skills/Qualifications:

• At least 3 years of proven administrative skills and experience;
• High School diploma or equivalent; college degree preferred;
• Knowledge of office management systems and procedures;
• Able to work in a fast-paced environment;
• Strong attention to details, well organized and excellent problem-solving skills;
• Proficient in using the Internet and Microsoft Office;
• Good verbal and written communications skills.

To Apply

Please submit your cover letter and resume. In your cover letter, please specifically address why this position is of interest to you, why you think you would be a good fit for it, and how you meet the qualifications and requirements. Submissions without a specific cover letter and resume may not be reviewed.