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Office Operations Manager

Employer
www.enterprisecommunity.org
Location
San Francisco, California
Closing date
Apr 20, 2019

View more

Focus Areas
Housing / Shelter
Job Function
Administrative / Clerical
Position Type
Full Time
Degree Level
Associate
Willingness to Travel
up to 25%
Experience Level
Administrative

Job Details

Job Summary

The Office Manager supports Enterprise’s Northern California strategic goals and team by creating an optimal work environment, ensuring the administrative integrity of the San Francisco office’s operations, and supporting a culture that values collegiality and work-life balance. The Office Manager oversees all aspects of the San Francisco office’s facilities management, administrative support, databases and procurement. S/he/they will also serve as the point of contact for the services provided through the Enterprise-wide support departments (Human Resources, Information Technology, resources and Development, and Marketing and Communications). The position could grow to supervise 1 staff members and reports to the Vice President and Impact Market Leader of San Francisco.

Job Responsibilities

Essential Duties and Responsibilities*

1) Facilities Management. Oversees the smooth functioning of office environment serving more than 15-20 staff and many visitors. Manage the purchasing and maintenance of office equipment, office supplies and any capital improvements for the San Francisco office. Develop and maintain optimum vendor relationships. Oversee coordination with the national IT department to meet the IT needs of the office. Responsible for on-site document management and storage.

2) Office Services, Meetings and Communications. Foster a customer service-oriented culture while directing all activities of reception and administrative support. Responsible for the execution of many meetings (internal, external, in- person and virtual) and special events held on and offsite. Assist and sometimes coordinate the vendor relationships related to the production of communication and marketing, fundraising and special event materials for San Francisco programs. Develop and maintain a fully functional partner database.

3) Budget and Contracts. Works closely with Columbia, MD-based Finance and Contracts department to manage select financial activities, including accounts payable, expense reports, contracts, gift (donation) processing and petty cash function in accordance with organizational policies and established internal controls. Manage vendor contracts that relate to office services, fundraising events and the facilities management budget.

4) Special Projects. In coordination with the San Francisco team, assist with the coordination of 1-3 interns. Serve on various committees focused on administrative, policy and procedural matters. Support Development Director with annual event, Soiree By the Bay, and other fundraising activities. Participate in special projects as needed such as Assisting with communications or program execution tasks with senior staff.

Secondary Duties and Responsibilities*

· Coordinate hiring processes and manage basics of onboarding employees

· Provide administrative support for programs and individuals

Qualifications

 

  • Bachelor’s degree or equivalent life experience.
  • At least 4 years of experience in the field or in a related area
  • Office management skills
  • Judgment to develop and modify standard methods and techniques
  • Organizational skills and ability to coordinate activities prioritize conflicting demands and meet deadlines.
  • Thorough knowledge of and proficiency with MS Word, Excel, Outlook and Power Point.
  • Diplomacy, composure, flexibility and ability to adapt to a variety of situations.
  • Ability to work independently, solve problems and take responsibility for moving tasks forward with minimal supervision.
  • Ability to seek out relevant information prior to making timely decisions
  • Ability to manage or grow to manage administrative assistance
  • Must have knowledge of commonly-used concepts, practices and procedures related to office management. Experience with an office of similar size, and/or organization with multiple field offices preferred.
  • Strong organizational skills and ability to coordinate activities prioritize conflicting demands and meet deadlines.
  • Must be highly motivated and be able to work independently.
  • Must possess strong written and oral communication skills, with the ability to communicate effectively without constant supervision.
  • Demonstrated habit of accuracy and reliability.
  • Working knowledge of MS Office Suite.

Company

Enterprise’s mission is to create opportunity for low- and moderate-income people through the creation of affordable housing in diverse, thriving communities. The Enterprise is a national organization with offices throughout the country. The San Francisco-based team covers a range of the most relevant and pressing affordable housing issues facing the California, especially the Bay Area. The team works to provide policy, tools, support and solutions for alongside our affordable housing partners – including nonprofit developers, government agencies, and community-based organizations.

Company info
Website
Telephone
4154000973
Location
101 Montgomery Street
Suite 1350
San Francisco
San Francisco
CA
94104
US

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