Accounting Associate

BASIC PURPOSE                                                   

The Accounting Associate is responsible for basic accounting functions, including accounts payable and accounts receivable billing, the time recording system, and general office operations.

ORGANIZATIONAL SCOPE

Reports to:  Chief Financial Officer

Direct Reports:  None

ESSENTIAL FUNCTIONS

Accounting duties include:

• Reviewing and paying vendor invoices
• Processing employee expense reports
• Coordinating parking assignments and MARTA cards
• Recording and reconciling petty cash
• Collecting data from timekeeping system for billing purposes
• Tracking expense data (from copiers, expense reports, etc.) for billing purposes
• Preparing and posting monthly client invoices
• Posting bank deposits/customer receipts and sending past due statements
• Maintaining billing/client budgets spreadsheets in Excel

General office duties include:

• Ordering and monitoring postage inventory
• Orienting new employees re: office procedures and time recording
• Coordinating copy and equipment repairs
• Handling general maintenance issues

MINIMUM REQUIREMENTS

• Bachelor’s degree in business, accounting preferred
• Minimum of two years experience
• Knowledge of computers and relevant software applications, proficient in Microsoft Office products, QuickBooks or similar accounting software, and timekeeping systems
• Attention to detail and high level of accuracy
• Excellent verbal and written communication skills