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Executive Director

Employer
Community Helping Place Inc
Location
Dahlonega, Georgia
Closing date
Mar 30, 2019

SUMMARY

Provide leadership, guidance, and oversight to local non-profit that has been in existence for 28+ years and provides assistance to 950 unduplicated families through services including a highly-used free Medical Clinic, a free Dental Clinic, Food Pantry, Emergency Assistance, thrift stores, and more. Provide direct or indirect supervision to 3 full-time and 11 part-time employees who oversee more than 125 volunteers a month. Manage an annual operating budget of more than $560,000.  Work closely with the community and the Board of Directors on fund raising, programming, and more. 

Successful candidates must have aminimumof one year prior supervisory or management experience and two years’ experience working with non-profit agencies and/or community service agencies (more experience preferred). Background in budgeting and financial management required. Previous grant-writing experience, and excellent leadership, management, communication, planning, and organizational skills also required. 

DUTIES

BOARD

Attend all board meetings as an ex-officio member. Participate on the Executive Committee and on other committees as requested by the board.  Participate in annual new member orientation and training. Assist the board chair in developing meeting agendas. Present programmatic reports and appropriate issues and concerns to the board for consideration or approval. Assist the board with developing, maintaining and implementing a relevant strategic plan.

FUND DEVELOPMENT

Reapply for existing community organization, foundation grants and contracts on an annual basis and attend any required annual contractor meetings.  Prepare for and conduct annual site visits by funding agencies.

Look for new or occasional sources of funding that are relevant to the mission of Community Helping Place; apply for these funding sources as approved by CHP Board.

Oversee the Board’s approved-funding special events, including the annual Gold Party, Tomato Sandwich Supper and White Christmas. Ensure that every donor is properly thanked and recognized in the annual report.

Maintain and provide oversight and recognition for all in-kind donations programs including gifts to CHP programs and the thrift store.

    COMMUNITY

Ensure CHP participation and representation with other community service agencies including:  the Family Connection Collaborative, NOA Domestic Violence Shelter, DFCS and 9thDistrict Opportunity.

Provide a liaison when opportunities arise within the community for providing services in a cooperative and/or collaborative way. 

Develop a plan and provide oversight and supervision for a program of community outreach, education and information sharing.

Make available in-service training for other social service agencies, community organizations and churches.

Interpret the agency’s mission, goals, and services to various publics including:  board, staff, volunteers, donors, other social service agencies, relevant government agencies, the inquiring public and the media.

Supervise the creation of the agency’s annual reports, press releases, media events, the web site, and special literature. Regularly review and update brochures and printed materials. 

ADMINISTRATIVE 

Develop an annual operating budget for presentation to the Finance Committee of the Board of Directors.  Monitor monthly financial reports including income and expenditure accounts.  Ensure board representation at the annual audit review.  

Approve and code expenditures for payment and code income for deposit.  Review and approve all grant reimbursements making certain grant money is used properly and within time allotted.  Review and approve payroll expenditures weekly.  Ensure compliance with approved internal controls, procurement and investment policies, and contract requirements. 

Develop and maintain staff organizational structure and provide staff supervision as outlined in organizational chart.  Conduct annual performance reviews with all staff and recommend equitable salary and benefit increases for board approval. Ensure compliance of state and federal employment laws.  Review employee policy manual annually and recommend changes as needed.  Plan on-going staff training and development opportunities.  Plan regular staff recognition and award events and team-building opportunities. 

Supervise the collection and maintenance of records and statistical data to ensure complete and timely reporting compliance for the board, grantors and program evaluation. 

Respond to all written and verbal communications in a timely manner.

PROGRAMS AND SERVICES

Maintain the Direct Services Policy and Procedure Manual to ensure program relevance and compliance.

Provide ongoing program supervision and evaluation, ensuring that outcomes are captured in a way that can be expressed to grantors, donors, the board, and the community.

Include the staff and clients in the annual program evaluation and strategic planning process.  Review the mission annually.

Look for opportunities to develop new programs or enhance existing programs as indicated by the mission and the strategic plan.

Provide direct supervision of the Services Director, the General Manager, and the Clinic Directors to ensure excellent service delivery.  Provide indirect oversight for all other staff.

Maintain an open-door policy for staff to assist with client-related problems or issues.

QUALIFICATIONS and SKILLS 

REQUIRED

  • Masters degree in psychology, social work, business management or related field, (work experience may be substituted year for year)
  • A minimum of one year prior supervisory or management work and two years’ experience working with non-profit agencies and/or community service agencies
  • Background in budgeting and financial management
  • Previous grant-writing experience 
  • Proficient use of critical thinking skills 
  • Excellent leadership, management, and verbal and written communication skills
  • Strong planning and organizational skills
  • Good public speaking and community involvement skills

PREFERRED

  • Past experience working with the indigent and working poor strongly preferred
  • Five-plus years’ directly related experience

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