Development Coordinator and Grant Writer

Atlanta, Georgia
Mar 14, 2019
Apr 13, 2019
Position Type
Full Time
Degree Level

About Atlanta Youth Academy: Atlanta Youth Academy (AYA) is a Christian preparatory school for inner-city youth in Pre-K through 8th grades that was founded in 1997.  AYA exposes students who otherwise would not have access to such opportunity to life-changing experiences, launching them to a brighter future in high school, college and beyond. Being in the midst of a $20M comprehensive campaign, Twenty Years of Transformation, this is an exciting time to work at AYA!  The Atlanta Youth Academy will provide an environment conducive to professional growth and a broad range of experience.

Position Overview: The Development Coordinator and Grant Writer will be a full-time position which will focus on grant writing, database management and administrative support to both the Development Director and the Development Manager. This will include primary responsibility for all aspects of the foundation grant-seeking process including research, scheduling, writing, editing and stewardship. This position will also have primary responsibility for all database needs of the development department including record maintenance, gift entry, gift receipting/acknowledgement, generating pledge reminders, managing contact notes, and coordination with the Business Office. This position will be available to assist in the implementation of all aspects of AYA’s development and fundraising plan, assisting in the planning and execution of events, assisting in the production of all digital and printed marketing materials, assisting with content of school website and social media, and any other needed administrative support.

Reports To: Director of Development and Development Manager

This position is a salaried, exempt, full-time, regular, 12-month position.  Days of work are Monday through Friday and the core hours are 8:00 a.m. to 5:00 p.m.  Occasional evening and weekend work may be required as job duties demand.

Essential Duties and Responsibilities:

  • Writing all foundation grant proposals
  • Developing and maintaining comprehensive grants calendar
  • Coordinating stewardship of all foundation grant-makers
  • Maintain up-to-date research on all current and prospective foundation grant-makers
  • Maintaining all aspects of the school’s database in eTapestry including:
  • recording gifts
  • producing gift acknowledgements and pledge reminders
  • processing information updates and ensuring accuracy of data
  • producing all needed reports
  • working closely with the Business Office to verify accurate processing of all gifts received and managing the monthly reconciliation. 
  • Maintaining contact reports in the database
  • Coordinating all direct mail campaigns that are generated in-house
  • Assisting in the planning and implementation of all donor and cultivation events
  • Assisting in the production of all printed material including newsletters, annual reports, and invitations
  • Providing administrative support to the Development Director and Development Manager


  • Excellent writer and overall communicator
  • Excellent organizational skills
  • Overall computer proficiency including Blackbaud database management products, Word, Excel, PowerPoint and Outlook as well as working knowledge of email management systems such as Mailchimp or Constant Contact
  • Detail-oriented approach to work with a record of commitment to accuracy and excellence
  • Ability to manage multiple priorities and meet tight deadlines
  • Ability to work as part of a team and willingness to take on responsibilities beyond those explicitly assigned
  • Ability to graciously navigate social situations with donors of all levels
  • Excellent interpersonal skills and overall teach-ability
  • Sound judgment relating to confidential matters
  • Ability to work some evenings for events
  • BA degree required

How to Apply: Please email cover letter, resume, two writing samples and three references to Erin Conrad, Director of Development, at

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