Executive Assistant and Development Coordinator
- Position Type
- Full Time
Provides high-level administrative support to the Executive Director (ED) performing a range of detailed and confidential administrative and clerical support duties. Performs routine activities in support of fundraising and development, and coordinates with the ED development plans and events, donor/gift tracking, and development reporting. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of constituents.
Executive Assistant responsibilities include:
- Provide administrative support for the ED, and act as a liaison with staff, board members, and committees.
- Manage multiple projects (independently or in collaboration) with ED and staff.
- Assist ED and related committees in volunteer nomination procedures.
- Track and oversee designated committee efforts, events, and correspondence.
- Schedule, handle logistics, and prepare materials for meetings and special events.
- Draft ED letters and correspondence
- Maintain records and prepare materials for archive.
- Manage ED calendar and prioritize meeting requests.
- Plan and coordinate travel arrangements.
Development Coordinator responsibilities include:
- Work closely with ED, other staff and volunteers on compliance with existing policies, and progress toward achieving SBL goals and objectives for development.
- Provide administration, guidance, and support for SBL development initiatives such as pledge drives and fundraisers.
- Maintain donor/gift database and spreadsheets
- Manage volunteer database and coordinate volunteer acknowledgment efforts.
- Prepare development reports and projections, as appropriate, with which to inform the ED and Council.
- Handle stewardship requests, concerns, issues, and complaints effectively and either resolve them as they arise or establish a plan of action to resolve such problems in a timely manner.
- Draft, prepare, and send donor letters and correspondence.
- Education and Experience:
- Bachelor’s degree or equivalent training and experience in administrative and fundraising.
- Solid working knowledge of office processes and of related computer software and electronic communications tools.
- Experience with fundraising and development efforts, such as solicitations, acknowledgment letters, brochures, and other communication pieces.
- Experience in event and meeting planning.
- Skills and Abilities:
- Familiar with standard development concepts, practices, and procedures.
- Ability to maintain appropriate confidentiality and to embrace SBL’s core values.
- Excellent written and oral communications skills.
- Solid knowledge of Microsoft Office applications, with an aptitude to learn new software.
- Positive, flexible, and creative team player, with excellent relationship building, customer service, and interpersonal skills.
- Excellent organizational skills, attention to detail, with the ability to manage time, to handle multiple long-range projects, and to shift priorities and manage interruptions.
- Ability to adapt to new challenges and opportunities.
- Able to interact with a wide range of people, including scholars, professionals, and media.
SBL is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, SBL considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sexual orientation and/or gender identity, sex, national origin, race, protected veteran status, disability, or any other legally protected status.
About the Society of Biblical Literature:
Founded in 1880, the Society of Biblical Literature (SBL) is the oldest and largest learned society devoted to the critical investigation of the Bible from a variety of academic disciplines. For its 8200 members around the world, the SBL offers opportunities for mutual support, intellectual growth, and professional development through advancing academic study of biblical texts and their contexts as well as of the traditions and contexts of biblical interpretation. In that capacity, SBL organizes annual conferences for scholarly exchange, publishes academic books and journals, advances opportunities for teaching, and develops resources for diverse audiences, including students, religious communities, and the general public.