- Experience Level
The Controller manages the accounting operations of the organization, including three staff, and compiles financial statements and supplementary reports in compliance with federal and state laws and regulations, as well as with agency rules and standards. He/she is a member of the CFO’s team and works efficiently with other departments on budgeting and financial planning matters. This is a full-time position located in our administrative offices in San Francisco.
The primary functions of the Controller include the following:
- Direct the organization’s accounting functions in accordance with generally accepted accounting principles.
- Enhance, implement and maintain written policies and procedures as they pertain to maintenance of the organization’s internal controls and accounting policies.
- Oversee the maintenance and enhancement of the integrated, fund-based financial management system (Financial Edge-Blackbaud).
- Assist in the preparation of the annual budget for approval by executive management, to include financial plans, cash flow projections, and other financial reports as required.
- Lead technical consultant(s) to design IT plan for the future and implement to meet ongoing IT needs as the organization continues to grow.
- Manage the organization’s physical infrastructure and system maintenance (phone system, security, etc.) with the assistance of supporting staff.
- Establish and maintain best practices in all aspects of financial management.
Specific Duties and Responsibilities:
- Manage the accounting operations including budgeting, auditing, accounts payable and receivable, general ledger and financial reporting in accordance with generally accepted accounting principles, internal policies & procedures, and funding agency regulations.
- Ensure conformity with accounting practices pursuant to annual audit requirements; manage preparation for annual audit and keep abreast of changes to accounting practices per GAAP standards.
- Review revenue and expense by program/department, including direct and allocated indirect; monitor compliance with restricted funding sources in collaboration with Accounting Specialist – Contracts & Grants; generate consolidated financial status reports for program directors/department heads; review functional expense allocation of expenses.
- Support contract and grant proposal submissions, implementation, maintenance and reporting processes in collaboration with the Accounting Specialist – Contract & Grants, the Development Team and applicable Program Directors/Staff.
- Review fiscal operations to ensure integrity, accuracy, and control of data and keep CFO informed of relevant issues.
- Oversee cash management, compile cash flow analysis, review monthly bank reconciliations and manage accounts payable and receivable.
- Ensure compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards, guidelines, etc.
- Monitor agency and program results including revenues, expenditures, and budget projections.
- Coordinate monthly and year-end closings, including compilation of consolidated monthly financial reports in conjunction with the CFO
- Supervise two to three accounting personnel, determine workload and assignments, train staff, monitor and evaluate performance, and participate in hiring.
The successful candidate will possess personal initiative and work collaboratively as a member of a diverse, multi-cultural team. The individual must have strong interpersonal, communication, and writing skills, and the ability to exercise effective judgment in a highly visible role.
- Minimum of 5-7 years progressively responsible accounting experience in a not-for-profit organization, including a minimum of 3 years of supervisory experience.
- Minimum of a bachelor’s degree in accounting or business administration. Advanced degree or CPA strongly preferred.
- Thorough knowledge of Not for Profit accounting
- Working knowledge of Financial Edge accounting software.