Administrative Assistant

Position:  Administrative Assistant

FLSA:  Part-time (preferably in the afternoon), Non-exempt

Reports to:  Director of Administration

Location:  San Francisco, CA

Start Timeframe:  Metta Fund seeks to have an individual in place as soon as possible

Compensation: This position offers competitive compensation

Apply to:  Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative Assistant.  No phone inquiries please.

About Metta Fund: Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity. 

Essential Duties and Responsibilities:

• Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls
• Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities
• Prepare Community Room for meetings, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork
• Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering
• Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools
• Take staff meeting notes, attend webinars, and transcribe notes for distribution
• Provide administrative support for foundation staff, including photocopying, collating, scanning, mailing, scheduling, and filing documents
• Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email
• Set up meetings, conference calls and webinars as needed
• Maintain office staff calendar
• Liaise with building management, i.e. building manager, janitorial service, copier, phone company
• Manage office supply inventory and ordering
• Maintain a clean reception area, Community Room, supply room, and kitchen
• Oversee the maintenance and troubleshoot issues with office equipment, including orienting Community Room users on equipment usage
• Complete special projects as designated by the CEO and/or other senior staff
• Assist in preparing Board Meeting materials and uploading into BoardEffect system

Qualifications and Requirements:

• Bachelor’s degree recommended and a minimum of one year relevant experience
• Strong computer skills, including maintaining a database.  Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect
• Experience with list management processes and tools
• Excellent attention to detail and ability to manage multiple ongoing tasks
• Excellent written and verbal communication and interpersonal skills
• Work independently and take initiative in decision-making and problem-solving
• Working collaboratively as part of a small team

Metta Fund is equal opportunity employer.  All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.