Administrative Assistant

Employer
Metta Fund
Location
San Francisco
Posted
Feb 26, 2019
Closes
Mar 29, 2019
Position Type
Part Time
Degree Level
Bachelors
Experience Level
Administrative

Position:  Administrative Assistant

FLSA:  Part-time (preferably in the afternoon), Non-exempt

Reports to:  Director of Administration

Location:  San Francisco, CA

Start Timeframe:  Metta Fund seeks to have an individual in place as soon as possible

Compensation: This position offers competitive compensation

Apply to:  Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative AssistantNo phone inquiries please.

About Metta Fund: Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity. 

Essential Duties and Responsibilities:

  • Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls
  • Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities
  • Prepare Community Room for meetings, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork
  • Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering
  • Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools
  • Take staff meeting notes, attend webinars, and transcribe notes for distribution
  • Provide administrative support for foundation staff, including photocopying, collating, scanning, mailing, scheduling, and filing documents
  • Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email
  • Set up meetings, conference calls and webinars as needed
  • Maintain office staff calendar
  • Liaise with building management, i.e. building manager, janitorial service, copier, phone company
  • Manage office supply inventory and ordering
  • Maintain a clean reception area, Community Room, supply room, and kitchen
  • Oversee the maintenance and troubleshoot issues with office equipment, including orienting Community Room users on equipment usage
  • Complete special projects as designated by the CEO and/or other senior staff
  • Assist in preparing Board Meeting materials and uploading into BoardEffect system

Qualifications and Requirements:

  • Bachelor’s degree recommended and a minimum of one year relevant experience
  • Strong computer skills, including maintaining a database.  Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect
  • Experience with list management processes and tools
  • Excellent attention to detail and ability to manage multiple ongoing tasks
  • Excellent written and verbal communication and interpersonal skills
  • Work independently and take initiative in decision-making and problem-solving
  • Working collaboratively as part of a small team

Metta Fund is equal opportunity employer.  All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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