Program Assistant (4723C) - 26303

Job Title:

Program Assistant (4723C) - #26303

 

Job ID:

26303

 

Location:

Main Campus-Berkeley

 

Full/Part Time:

Full-Time

 

Regular/Temporary:

Regular

 

Department

Inst Research on Labor and Emp

 

About Berkeley

 

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

 

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

 

Application Review Date

 

The First Review Date for this job is: February 7, 2019

 

Departmental Overview

 

IRLE is an "Organized Research Unit" of the University of California at Berkeley. IRLE brings together faculty from several academic departments and supports multidisciplinary research about labor and employment relations. IRLE sponsors many faculty-run research centers. IRLE sponsors numerous community service programs, including the California Public Employee Relations, Center for Labor Research and Education, the Center on Wage and Employment Dynamics, Center for the Study of Child Care Employment (CSCCE). It publishes the widely respected academic journal, Industrial Relations: A Journal of Economy and Society, and houses an important research library that collects and preserves a wide array of information about work, organizations and labor issues.

 

The Center for Labor Research and Education (Labor Center) provides public service and outreach program providing research and information on unions and the changing workforce for students, scholars, policymakers and the public. Labor Center workshops and leadership development schools build the capacity of unions and community organizations to address a rapidly changing and challenging political and economic environment.

 

Responsibilities

 

The Program Assistant performs a variety of moderately complex to difficult tasks across a variety of administrative functions in support of varied programs offered by the Center for Labor Research and Education (CLRE). Tasks include developing materials and database for program outreach; ensuring each program has the appropriate logistical support; preparing materials for delivery to program participants; assisting program leads with evaluation of the program after completion.  Attend, prepare agendas, and take notes from regular program team meetings where appropriate.

 

• Supports the labor specialist overseeing the program at the beginning of the program to ensure the proper timelines and budgets are adhered to per the project plan.

• Under general supervision, (and in conjunction with CRLE’s Communications Coordinator and others) develops database to be used in program outreach; outreach materials; and upload material online

• Works with other program assistants to provide administrative support to the Labor Center programs

• Works with program lead on curricula editing and development

• Ensures basic program logistics (e.g. site management; food; materials) are taken care of

• Works with program presenters to ensure their materials are reproduced for participants and the presents equipment needs are satisfied

• Ensures the program is fully supported of the day of the program

• Works with labor specialists overseeing the program to evaluate the program at its conclusion and other miscellaneous tasks to wrap up the program

• Recruits, trains, and supervises work-study students to complete some of the above tasks

• Provides logistical support to external presenters, facilitators, and stakeholders

 

Required Qualifications

 

• Knowledge in preparation and production of mass mailings for events

• Demonstrated experience in event planning and coordination

• Ability to establish relationships with campus staff and external organizations and individuals necessary for the successful planning of events

• Strong organizational and time management skills

• Excellent interpersonal and communication skills

• Proficient computer skills (Word, Excel, PowerPoint, WordPress, and Google Docs/Shared docs

• Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.)

• Ability to communicate clearly both verbally and in writing

• Ability to manage competing deadlines and attention to high levels of detail and accuracy

• Ability to follow directions and work with little supervision in a fast paced environment with shifting priorities

• Excellent customer service orientation, initiative, and follow-up

• Ability to interact with a diverse population in a dynamic work environment

 

Education/Training:

• Previous office experience and event coordination required

 

Preferred Qualifications

 

• Interest in labor issues and workforce development program development, and social and economic justice.

• Fluent in Spanish

 

Salary & Benefits

 

For information on the comprehensive benefits package offered by the University visit:

 

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

 

How to Apply

 

Please submit your cover letter and resume as a single attachment when applying.

 

Other Information

 

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

 

Conviction History Background

 

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.    The University reserves the right to make employment contingent upon successful completion of the background check.

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Equal Employment Opportunity

 

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

 

To Apply, visit:

https://apptrkr.com/1391946