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Office Coordinator (Part Time)

Employer
Georgia Campaign for Adolescent Power & Potential (GCAPP)
Location
Atlanta, Georgia
Closing date
Mar 7, 2019

View more

Focus Areas
Education, Youth Development
Job Function
Administrative / Clerical
Position Type
Part Time
Degree Level
Associate

Job Title – Office Coordinator (Part Time)

Reports To: Office Manager

Location: Atlanta, GA

Direct Reports: none   Financial Target: NA          

Key Purpose of the Role:

The Office Coordinator is responsible for providing administrative support to the company to include greeting GCAPPs guests via phone and in person.  Under limited supervision this position will work in collaboration with the Office Manager to ensure that all administrative needs are complete, and deadlines are met as assigned

Key Responsibilities:

  • Entering, gathering and assembling data to generate reports in appropriate formats.
  • Maintaining specialized and comprehensive records and supporting filing system.
  •  Arranging and scheduling department meetings
  • Preparing meeting materials, documents, and correspondence as requested.
  • Monitoring and ordering office supplies.
  • Serving as main point of contact for tenant services to ensure requests for maintenance requests, parking and building procedures are followed and addressed appropriately.
  • Promoting GCAPPs culture and leads by example.
  • Performs other duties as required.

Specific Day to Day Tasks:

  • Coordinating routine office responsibilities to include receiving and delivering office mail, Federal Express packages. This includes ensuring office equipment is performing and ordering letterhead, business cards and shredding etc.
  • Greeting GCAPP guests and answering phone calls to provide customer assistance in response to inquiries.
  • Performing administrative support such as filing, scanning and copying, etc.
  • Prepares, organizes and executes large mailings and deliveries.
  • Supporting the contact HR Partner and CFO with executing department meetings, including securing meeting space, etc.

Key Relationships:

  • Executive(s) and his/her direct reports
  • GCAPP Board and Advisory Council Members
  • Contract Human Resources and Finance Partners
  • GCAPP Staff
  • GCAPP Guests and Visitors

Experience

Essential

  • Associate’s degree required
  • Basic Accounting knowledge
  • Highly organized multitasker who works well managing competing priorities
  • Works well with minimal supervision while delivering high results

Desirable

  • Bachelor’s degree preferred
  • High sense of individual accountability
  • Ability to set and manage  expectations at all levels
  • Ability to work and thrive in a fast-paced environment

Skills and Abilities

Essential

  • Intermediate Microsoft Office – including Outlook, Word, PowerPoint and Excel
  • Strong customer service, interpersonal and collaboration skills
  • Excellent verbal and written communication skills
  • Good judgement and ability to handle confidential information
  • Good organizational and time-management skills
  • Attention to detail and accuracy

Desirable

  • Ability to anticipate needs and proactive solve problems
  • Up to date knowledge of software programs which maximize efficiency
  • Builds strong working relationships and partnerships 

Personalities

Essential

  • Excellent team player who builds positive relationships 
  • Proactive with a strong sense of initiative and ability to work independently
  • Ability to work with strong personalities and different work styles

Desirable

  • High sense of self awareness
  • Ability to give, ask for and accept feedback                                                          

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