Accounts Payable/Budget Assistant
- Employer
- Marist School
- Location
- Atlanta, Georgia
- Closing date
- Mar 14, 2019
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- Focus Areas
- Education
- Job Function
- Accounting / Finance
- Position Type
- Full Time
- Degree Level
- Bachelors
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ESSENTIAL FUNCTIONS
Accounts Payable:
- Record invoices and issue vendor payments in a timely manner
- Prepare check runs twice a week
- Monitor vendor payment agreements to find discounts that can be used to reduce invoice amounts
- Manage vendor relations; work with vendors to reconcile statements and invoices
- Maintain vendor W9 forms
- Generate vendor 1099 forms
- Manage all school credit cards, including issuing cards, managing account access for cardholders and ensuring that cardholders have submitted receipts and statements
- Manage online purchasing account activity
- Work with cafeteria manager to prepare monthly cafeteria billings and ensure timely reporting
- Maintain spreadsheet of capital spending and reconcile plant entries monthly
- Monthly reconciliation of accounts payable and holding accounts
- Reconcile and replenish petty cash
- Audit support as needed
Budget Assistance:
- Issue monthly budget reports and prepare monthly summary reports as needed
- Manage online budget access for all departments
- Other budget duties as required
Other:
- Complete electronic check deposits
- Post transactions to sub-ledgers daily
- Arrange/manage payments for non-athletic charter buses
- Maintain spreadsheets for ongoing projects
- Assist with contracted flight and hotel accommodations
- Assist with Front desk duties as needed
- Manage vehicle registrations
- Other duties, as assigned
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