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Accounts Payable/Budget Assistant

Employer
Marist School
Location
Atlanta, Georgia
Closing date
Mar 14, 2019

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Focus Areas
Education
Job Function
Accounting / Finance
Position Type
Full Time
Degree Level
Bachelors

ESSENTIAL FUNCTIONS

Accounts Payable:

  • Record invoices and issue vendor payments in a timely manner
  • Prepare check runs twice a week
  • Monitor vendor payment agreements to find discounts that can be used to reduce invoice amounts
  • Manage vendor relations; work with vendors to reconcile statements and invoices
  • Maintain vendor W9 forms
  • Generate vendor 1099 forms
  • Manage all school credit cards, including issuing cards, managing account access for cardholders and ensuring that cardholders have submitted receipts and statements
  • Manage online purchasing account activity
  • Work with cafeteria manager to prepare monthly cafeteria billings and ensure timely reporting
  • Maintain spreadsheet of capital spending and reconcile plant entries monthly
  • Monthly reconciliation of accounts payable and holding accounts
  • Reconcile and replenish petty cash
  • Audit support as needed

Budget Assistance:

  • Issue monthly budget reports and prepare monthly summary reports as needed
  • Manage online budget access for all departments
  • Other budget duties as required

Other:

  • Complete electronic check deposits
  • Post transactions to sub-ledgers daily
  • Arrange/manage payments for non-athletic charter buses
  • Maintain spreadsheets for ongoing projects
  • Assist with contracted flight and hotel accommodations
  • Assist with Front desk duties as needed
  • Manage vehicle registrations
  • Other duties, as assigned

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