Early Head Start ERSEA Specialist
- Degree Level
It is the policy of Quality Care for Children that all employees shall receive an equal employment opportunity without regards to race, color, religion, veteran status, sex, national origin, age, marital status or disability in employment.
Job Title: Early Head Start ERSEA Specialist
Department: Child Care Resource and Referral
Salary: Based on experience – Salaried, Exempt
Position Summary: The ERSEA Specialist will provide professional expertise and over-sight in the ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance) Management System, ensuring that hub sites meet the regulations per applicable Head Start Performance Standards/Head Start Act and the EHS CCP Partnership. He/She will plan and provide training related to the ERSEA Management System, and relevant policies, procedures, and forms for the Family Support Coordinators/Managers and centers.
- Provide input and solutions to develop and or revise the EHS CCP ERSEA Management System, Policies and Procedures.
- Analyze community assessment information and facilitate planning efforts to determine recruitment efforts and enrollment guidelines for potential infant and toddler children.
- Design and plan “Recruitment & Round-Up Days” within geographic areas, to include public service announcements and notice on the Agency Face Book, Twitter, ALL-GA kids, and Website as needed.
- Determine eligibility based on funding requirements for enrollment into the EHS CCP sites.
- Provide information, referral and coordinating efforts to link staff and client with appropriate child care resources such as Children 1st, Babies Can’t Wait, and CAPS.
- Assure that the formal process for recruitment, selection, and enrollment, makes at least 10% of its enrollment opportunities available to children with disabilities.
- Assure that the formal process for recruitment, selection, and enrollment makes at least 40% of its enrollment opportunities available for families who qualify for CAPS/ Subsidy grant.
- Oversee processing applications for accuracy and timeliness.
- Ensure all information on ERSEA for each child is entered and uploaded into Child Plus.
- Develop the criterion that identifies the method in which infants and toddlers will be selected for enrollment.
- Coordinate with the Family Support Coordinators/Mangers to make periodic contacts with families to update information and/or re-submit expired applications; responds to inquiries from families of prospective enrollees regarding the program, enrollment and/or waitlist status
- Coordinate with the Family Support Coordinators/Managers to monitor and follow up on attendance.
- Prepare and distribute reports and tracking regarding ERSEA updates to respective staff.
- Maintain systems, database, and files to ensure the security of data in Child Plus.
- Provide regular reporting to respective administrative personnel and staff to assure program consistency with all regulations.
- Ensure that records are maintained in a confidential manner.
- Oversee child record policies and implementation including responding to regulators and record requests.
- Accept other duties as assigned.
- Bachelor’s Degree in Child & Family Administration Services or related area.
- Minimum of four years of experience in an early childhood setting working with infants and toddlers
- Experience working with a Head Start or Early Head Start program preferred
- Excellent communication and interpersonal skills
- Have an understanding and knowledge of the Family Child Care standards, Child Care Standards, Head Start Program Performance Standards and regulations, teaching strategies, and components of a high quality early learning environment.
- Knowledge of community-based social service organizations and agencies
- Ability to interact effectively with Family Child Care providers, parents, children, center staff, and the public in a multi-ethnic environment
- Must be comfortable working with diverse ethnic, racial, and religious backgrounds of the communities and must be able to effectively communicate with children and families of the community
- Proven ability to develop collaborative partnerships and work on a team
- Demonstrated track record working and supporting the needs of low-income families and young children
- Possess a valid Georgia Driver’s License and have access to an insured motor vehicle
- Must be willing to work outside of traditional work hours (evenings/weekends)
- Must be able to lift 25 pounds and sit on the floor and interact with children
- Training, education or experience may be substituted for certain minimum qualifications
TO APPLY: Please e-mail your resume and a 1-page cover letter to HR@qccga.org (list EHS ERSEA Specialist in the e-mail’s subject line). Please include your name when titling e-mail attachments.
This position is subject to close at any time once a satisfactory applicant pool has been identified. No phone calls please.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. Selected applicants will be contacted for next steps in the selection process. Applicants who are not selected may not be notified.