Administrative Coordinator

The Zalik Foundation is a newly formed family foundation in Atlanta, GA. We are seeking an intelligent, organized and hard-working Administrative Coordinator to support the Founder(s) and Executive Director as we grow our impact in this start-up phase of our operation.  This is a great opportunity for someone who wants to learn how to build a foundation firsthand and either advance their administrative career or use the role to gain experience for other non-profit opportunities at the Zalik Foundation or beyond.

Duties & Responsibilities

• Proactively manage Founder(s) and Executive Director’s calendars, including heavy scheduling of meetings and conference calls.
• Coordinate meetings, which may include ordering meals, compiling materials, assembling binders, collecting RSVPs, greeting guests, taking minutes and any needed set-up or clean-up.
• Perform general office duties such as running errands, preparing materials, filing, copying, mailing, restocking office supplies and answering phone calls.    
• Coordinate support from vendors including technology, office supplies, and others as necessary.
• Track the Executive Director’s expenses and prepare expense and reimbursement reports.
• Coordinate travel arrangements for local, out of town and international travel and site visits, including booking flights and ground transportation, reserving hotels and restaurants, etc.
• Provide administrative support for grants: collect and review documents, communicate deadlines and ensure accuracy and quality of all documents submitted to Foundation.
• Maintain required record keeping for grants, including detailed excel spreadsheets, assembling file folders and adding documentation to database.
• Undertake special projects as assigned by the Founder(s) and other support staff to coordinate family and personal engagements and projects both at the Foundation and off-site events/meetings. 
• Undertake miscellaneous administrative duties as necessary.

Required Skills & Qualifications:

• Minimum 2-3 years full-time experience
• Bachelor’s degree from an accredited institution.
• Proficient in Microsoft Office Suite and MS Excel
• Detail oriented with great organization skills
• Effectively prioritize, multi-task and manage time to support the work of various functions
• Flexibility and works well under pressure and possess a high sense of urgency
• Ability to communicate clearly and concisely both verbally and in writing
• Takes initiative, as appropriate, and can work well independently and as part of a team.
• Protect sensitive information by maintaining the highest level of discretion and confidentiality.
• Positive attitude and strong sense of integrity

Desired but not required Qualifications:

• Knowledge of the nonprofit or foundation sector
• Previous administrative experience

To Apply:

Interested candidates should send a cover letter, resume, and salary history by email to aabrams@zalik.org.  Please note "Administrative Coordinator" in the subject line of the email.  No phone inquiries, please.