Meetings Coordinator

Bethesda, Maryland
Not Listed
Jan 25, 2019
Feb 24, 2019
Focus Areas
Diseases & Disorders
Position Type
Full Time

The Cystic Fibrosis Foundation - the world’s leader in the search for a cure for cystic fibrosis, and one of the most innovative and successful organizations of its kind – is seeking a Meetings Coordinator . Our offices are conveniently located in downtown Bethesda with metro access.

The Cystic Fibrosis Foundation (CFF) and its employees embrace their commitment to its core values.  These core values are the pillars on which CFF stand and will continue to sustain us as we move forward.

  • Keep sight of what really matters:  Our decisions are based on what is best for people with cystic fibrosis and their families.
  • Aspire for excellence in all we do:  We take pride in our work. We are committed to continuous learning and improvement.
  • Stronger together:  We collaborate and work together so that we can learn more and achieve more.
  • Innovate with courage:  We embrace challenges. We reach beyond boundaries in pursuit of our vision.
  • Care about our people:  We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

The Meetings Coordinator will utilize a hospitality minded, self-starting and team-oriented approach to support key internal Foundation meetings. This position will work directly with various departments within the foundation to provide full-service meeting support, including coordinating transportation, logistics, food and beverage, lodging and event set up and take down and audio/visual. The Meetings Coordinator will be a key on-site presence during internal meetings. Some travel may be required.

 Essential Functions:

  • Work closely with internal cross-functional teams for successful execution of events to meet meeting goals and objectives.

  • Responsible for adhering to contract deadlines for food and beverage and hotel rooms to ensure meeting requirements are met without incurring additional costs

  • Coordinate contracts for venues, transportation, and catering

  • Organize, coordinate, and execute all logistical aspects of meetings to include catering, room set-up, AV needs, BEO creation, rooming lists along with post meeting wrap up, and catering clean up

  • Assist with scheduling/booking meeting space, providing coordination to ensure meeting success

  • Review, ensure the accuracy of, and submit for timely payment bills and / or invoices related to areas of planning responsibility

  • Organizing group dining events at offsite restaurants as needed

  • Organizing shuttle transportation as needed

  • Keep inventory of meeting equipment and supplies

  • Collaborate with other team members of the planning team

  • Ability to flex schedule in accordance with meeting needs


  • Education in Hospitality Management is preferred

  • Experience with meetings and events

  • Contracting and procurement experience is a plus

  • Experience and knowledge of food and beverage / catering

  • Hospitality-minded with excellent customer service skills (must be able to demonstrate 2+ years of high-level customer service experience)

  • Excellent critical thinking, decision-making, and conflict resolution skills

  • Effective problem-solving and negotiation skills

  • Ability to prioritize event request and customer needs using good judgement and logical thinking

  • Consistently takes initiative and demonstrates follow-through

  • Strong organizational skills

  • Excellent written and verbal communication skills

  • Flexibility, adaptability and ability to juggle multiple projects and priorities in a fast-paced environment

  • Some travel may be required

    This is a unique opportunity to direct your energy and talents towards achieving a “life enhancing” mission, while benefitting from the resources and support of a highly regarded national non-profit organization.

    The Cystic Fibrosis Foundation offers an excellent salary and benefits package. 

Please see direct link to apply