Accounting Assistant

ACCOUNTING ASSISTANT

SUMMARY: Perform accounting and clerical functions to support the Accounting/Finance department. 

REPORTS TO:  Chief Financial Officer

EMPLOYMENT STATUS:  Full-time, Non-Exempt

SPECIFIC DUTIES:  Duties of the Accounting Assistant include, but are not limited to the following:

Credit Card Transactions

• Enter employee credit card receipts in the general ledger (GL) and reconcile each month.
• Follow up with employees on any transaction discrepancies, missing receipts, gift card logs, etc.
• Ensure that all purchases fall within the organization’s purchase guidelines.
• Organize purchase authorization and receipts due documentation.

Reimbursements

• Review mobile and mileage reimbursement submissions and submit for review and approval.
• Follow up with employees on discrepancies, missing items, etc.
• Organize mileage and mobile reimbursements documentation.

Accounts Payable

• Enter invoices into the general ledger.
• Ensure proper backup/approval signatures for all invoices.
• Enter check requests in GL and ensure proper backup/approval signatures.
• Follow up with employees on any transaction discrepancies, missing receipts, etc.
• Maintain and organize check requests and supply requests documentation.

Deposits

• Record deposits and submit to CFO for review.
• Reconcile the G/L to donor system monthly and clear any discrepancies.

Accounting Reconciliations/Schedules

        •    Perform, review and/or update the following reconciliations/schedules:

• Bank reconciliations
• G/L to donor system reconciliation
• Petty cash reconciliation
• Fixed Assets and depreciation schedule

Benefits and Payroll Reconciliations

• Review monthly invoice and reconciliation provided by HR.
• Compare against bi-weekly payroll deduction reports and work with HR to clarify any discrepancies.
• Record benefit and payroll entries into the GL.
• Reconcile PTO spreadsheet with payroll system reports provided by HR and resolve any discrepancies with HR.

Other:

• Record journal entries and other transactions in the GL as needed.
• Enter quarterly departmental expense allocations entries.
• Assist with financial reporting as needed.
• Perform reconciliations as needed.
• Assist with year-end audit and tax filings as needed.
• Deliver deposits to the bank, as needed.
• Travel offsite to pick up checks or other documents, as needed.
• Perform such other accounting, financial, or administrative tasks as may be required.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Business Administration, Finance, or related field and a minimum of two (2) years of job-related experience.
• Experience dealing with a large amount of data with accuracy and attention to detail.
• Proficiency in using a variety of computer software applications, especially Microsoft Office Suite.
• Strong understanding and experience in using and navigating Excel.
• Knowledge of office administration procedures and the ability to operate standard office equipment.
• Excellent interpersonal, verbal, written and organizational skills are required.
• Demonstrated ability to maintain a high level of confidentiality.
• Valid state driver's license and proof of vehicle liability insurance and pass a criminal background check.

PHYSICAL DEMANDS:

• Light lifting of some computer related equipment
• Must be willing to travel throughout Metro Atlanta

HOURS:

Working hours are generally 8:30 a.m. – 5 p.m., however, it is expected that the Accounting Assistant will work additional hours as necessary depending on report deadlines.