Front Office Receptionist

Location
Atlanta, Georgia
Posted
Jan 17, 2019
Closes
Feb 16, 2019
Position Type
Full Time
Degree Level
Some college
Experience Level
Administrative

Position Purpose:

The Community Foundation for Greater Atlanta strengthens its region by providing quality services to donors and innovative leadership on community issues. Reporting to the Director of Human Resources, the Front Office Receptionist is responsible for managing day-to-day front office services at the Foundation and ensuring a smoothly functioning work environment that supports and enhances the productivity of the Foundation’s employees in accordance with the organization’s short and long-term goals and strategies. As the “face” of the organization for all visitors, the receptionist is responsible for the first impression we make. Exceptional professional and courteous customer service is essential.

Essential functions of Position:

  • Open the office on-time daily
  • Greet visitors in a courteous and efficient manner, and make sure guests are comfortable by offering a beverage, and hang coats
  • Answer and direct all incoming calls
  • Manage main voicemail greeting, retrieve and distribute voice recorded messages timely
  • Management of daily mail and deliveries for the suite Manage front desk relief schedule
  • Validate visitor parking tickets, and issue visitor badges
  • Assist in managing vendor invoices for payment processing
  • Support the Office Manager with various office assignments as needed
  • Assist with various and miscellaneous administrative functions of the Foundaiton
  • Other duties as assigned

Skills and Competencies:

  • Professional and courteous interpersonal skills and appearance
  • Pleasant phone voice
  • Ability to operate multiple telephone line system
  • Microsoft Office skills (Word and Excel)
  • Ability to maintain confidentiality
  • Ability to prioritize assignments from multiple requestors.

Experience:

  • Minimum 3 years (5 incoming lines minimum) reception and administrative experience with significant multi-tasking ability, customer service experience. 
  • Ability to work with minimal supervision
  • This position is not eligible for alternative work schedule
  • Ability to regularly lift and carry up to 30 pounds is required

Education:

High School Diploma or equivalent, some college preferred.

Community Foundation for Greater Atlanta values diversity and inclusion; therefore we honor the diverse needs, strengths, voices, and backgrounds of all individuals in our regional community.

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