Executive Assistant to the Director of Housing and Community Development

Employer
Mayor's Office of Housing and Community Development
Location
San Francisco, California
Salary
$41.03 - $49.86/hour; $7,111.00 - $8,643.00/month; $85,332.00 - $103,714.00/year
Posted
Jan 08, 2019
Closes
Feb 07, 2019
Ref
#PEX-1844-092755
Focus Areas
Housing / Shelter
Position Type
Full Time

1844 - Senior Management Assistant

Executive Assistant to the Director

Recruitment #PEX-1844-092755

 

 

 

Mayor's Office of Housing and Community Development

Executive Assistant to the Director of Housing and Community Development

 

This position will serve as Executive Assistant to the Director of the Mayor’s Office of Housing and Community Development, providing high-level support including but not limited to:   

Key departmental communication including:

Developing and editing PowerPoint slides for departmental presentations to key stakeholders

Reviewing memos and documents for consistent style, typos, formatting, etc.

Preliminary review/routing and possible response to media inquiries

Tracking and disseminating media coverage summaries

Updating www.sfmohcd.org, primarily latest news on homepage

Monitoring and updating MOHCD Facebook page

Updating MOHCD print collateral (eg flyers)

Screening of certain calls and identifying/escalating important issues for the Director   

Key departmental calendaring and scheduling including:

Managing calendars for the department’s Director and the Deputy Director for Housing. 

Calendaring for MOHCD/Mayoral events (e.g., groundbreakings, grand openings, etc)

Schedule coordination for meetings with key stakeholders including the Mayor and members of the Board of Supervisors, as well as for department-wide events  

Desirable qualifications include:

Exceptionally organized and thorough

Ability to maintain confidentiality

Skilled at knowing what and when to escalate or ask for help

Calm and effective in an environment which is often fast-paced and unpredictable

Excellent writing and proofreading skills

Expert at Microsoft Word, Excel, Outlook

Experience at event planning 

Social media savvy 

Desirable Qualifications:  The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2a. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.