Finance and Operations Director
- Experience Level
Finance and Operations Director
Founded in 1967, the Georgia Conservancy works to protect and conserve Georgia’s natural resources through advocacy, engagement and collaboration.
The Finance and Operations Director is a full-time position that supports the Georgia Conservancy’s leadership team, staff development team, and several committees of the organization’s board of trustees. Reporting to the President, the Finance and Operations Director is required to attend all weekly staff meetings and regular meetings of the board’s fundraising and finance committees.
Board of Trustees-
- Prepare all documents necessary for, and attend board finance committee and quarterly board meetings
Tracking and Reporting-
- Maintain reconciled records and track spending for each program or project that is funded by restricted income.
- Meet with program managers to discuss release of restricted funds as necessary
- Work with Development team to support grant requests and required grant reporting
- Oversee corporate records and Policies and Procedures upkeep.
- Record income from the daily fund report from Development.
- Process purchase order requests and employee reimbursement requests
- Review invoices and ensure consistency with purchase order requests
- Maintain current pledges/receivables reports
- Accrue and track unearned income
- Create cash flow forecast as needed
- Communicate operational concerns with President
HR and Operations
- Manage all human resources activities including recruiting, onboarding, training, development, employee relations, performance evaluations, leave and disability, terminations, exit interviews, and off-boarding.
- Collaborate with President on compensation and benefits issues and analysis; manage annual benefit renewals.
- Manage legal compliance with confidential employee files and implement appropriate records retention guidelines.
- Manage creation, implementation, training, and compliance with organizational safety, emergency, and disaster preparedness procedures.
Payroll and Billing
- Process all salaried employees and 1099 employees payroll bi-monthly
- Maintain accurate payroll records for employee and contractor changes
- Track employee paid time off through payroll
- Maintain employee deductions for parking, medical and dental, and Simple IRA
- Coordinate medical “flexible” plan with outside vendor, and reimbursements to employees.
- Regular processing and payment of bills, employee reimbursement requests and purchase orders.
- Assist VP in reviewing annual renewal options of both medical and dental plans for The Georgia Conservancy with insurance broker
- Maintain compliance with the Simple IRA plan
- Report and transmit monthly employee withholding to Charles Schwab
- Reconcile and record accrual for employer portion
- Work with the president, vice president and all staff to draft annual budgets
- Work with the president and vice president to amend the draft budget as requested by both board development and finance committees
- Prepare final summary budget for the full board approval
- Consistent review of contracts related to operations such as internet service, telephone, health plan, lease and copiers for optimal savings
- Manage and implement purchases of technology needs
- Assist staff with special event needs: Cash requests, Special Events Licensing for selling of alcoholic beverages, complying with contract terms for event space and making timely payments
Job Skill Requirements:
- Bachelor’s degree required.
- Minimum 5 years of relevant experience, specifically in finance and/or accounting. Experience with human resources functions and nonprofit accounting principles a plus.
- IT systems knowledge, or interest in supporting the technology needs of an organization.
- Knowledge of grant making systems and practices for nonprofit organizations desired.
- Excellent writing and editing skills.
- Strong attention to detail and follow-through on assignments.
- Ability to track, manage, and prioritize time effectively while working on multiple assignments.
- Advanced skills in accounting systems (Quickbooks preferred) and Microsoft Office Suite. Knowledge of database management software a plus.
- Positive and warm communications style; professional demeanor with good interpersonal skills and ability to work in a small team environment.
- Passion for stewardship of Georgia’s natural resources.
- Dedication to the Georgia Conservancy’s vision and mission.
- Attention to detail.
- Outgoing, personable and professional conduct.