Finance and Office Operations Manager

Valhalla, New York
Up to $40,000 per year + flexible hours
Dec 16, 2018
Jan 15, 2019
Job Function
Accounting / Finance
Focus Areas
Education, Environment
Position Type
Part Time
Degree Level
Experience Level

The Finance & Operations Manager will assist with the development, and efficient functioning of finance, human resources and office operations. In addition to the day-to-day financial and accounting operations, she/he will be an active participant in the overall business planning and strategy including interaction with the Board of Directors, external auditors, and other stakeholders.  Reporting to the Executive Director, the Finance & Business Manager should be a hands-on analytical problem-solver and proactive team member who will enhance the following areas to support organization growth: finance, accounting, grant reporting, business planning, budgeting, and human resources administration. Salary is commensurate with experience.


  • Responsible for and manages all fiscal operations in a nonprofit social enterprise with a mix of funding that currently spans public and private grants, private donors and fee for service.
  • Develop budget and accurately manage P&L, balance sheet, cash flow and reconciliations
  • Create quarterly financial re-projections and report out to Executive Director and Board of Directors
  • Manage accounts payable and receivable processes in a timely and efficient manner to maximize cash flow
  • Collaborate with education team on grant budgeting, tracking and reporting to stakeholders
  • Complete ad hoc financial analysis in a knowledgeable and flexible manner to aid in business decisions
  • Drive financial modeling improvements in the planning and forecasting models to enhance process efficiency, support new initiatives and to accurately capture the changing economics or structure of the business
  • Provide analytical support for Fund Development initiatives 
  • Collaborate with external accountants to complete all statutory reporting
  • Stay current on all NY State employer requirements and develop and implement any necessary policies and procedures. Edit the Employee Handbook as required
  • Manage employee benefits
  • Provide support for all personnel decisions
  • Manage office operations and procurement

Required Job Skills and Experience:

  • Minimum Bachelor's degree in accounting or business with an accounting emphasis
  • 5+ years of accounting experience; experience in not-for-profit and/or fee-for-service businesses
  • Experience in a human resource role with knowledge of NY State employer requirements
  • Experience running payroll and overseeing year end reporting
  • Strong self-starter, able to multi-task with limited guidance in a fast-paced environment
  • Adept in budgeting, forecasting, cost analysis and cash flow management at all levels, from project to firm-wide
  • Knowledge of GAAP, nonprofit accounting requirements, and QuickBooks
  • Strong analytical skills, including the ability to clearly link financial results to operational performance drivers, generate alternatives and drive positive change
  • Comprehensive understanding of financial tools and information management and expertise in matching organizational needs with cost effective systems
  • Demonstrated oral and written communication skills with ability to work cross functionally and at all levels of the organization

Special consideration will be given to candidates having a proven interest in sustainability