Office Assistant (Legal Practice Assistant)

Location
New York City, New York
Salary
We offer a mission- and employee-focused work environment and a competitive compensation package
Posted
Dec 04, 2018
Closes
Jan 03, 2019
Focus Areas
Environment
Position Type
Full Time
Experience Level
Entry-level

Earthjustice’s Northeast regional office in New York City is seeking two full-time Legal Practice Assistants (formerly known as Office Assistants) to support our Legal Practice Manager (formerly known as Office Manager) and staff, which currently includes about 30 people located on two floors.  Responsibilities of the two Legal Practice Assistants will vary slightly, to accommodate different needs on the two floors. Both positions are available immediately.  

Earthjustice is the premier nonprofit environmental law organization.  We take on the biggest, most precedent-setting cases across the country.  We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change.  We partner with thousands of groups and supporters to engage the critical environmental issues of our time, and bring about positive change.  We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections.  We achieve this by hiring people who share a passion for justice and a healthy environment.  Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Miami, Tallahassee, Honolulu, New York, Philadelphia, Denver, Seattle, Bozeman, and Washington, DC.


Responsibilities

The Legal Practice Assistants will work under the direct supervision of the Legal Practice Manager to provide administrative support for the Northeast Office staff, especially senior legal staff.  

Duties may include:

  • Reception, including regional office telephone and e-mail.
  • Meeting, teleconference, and other event planning, scheduling, management, and follow-up.
  • Preparing meeting agendas and taking minutes.
  • Travel arrangements.
  • Expense reimbursement and assistance with billing.
  • Facilities maintenance, including tracking, ordering, and occasional local pick-up of supplies.
  • Videoconference and routine IT assistance.
  • Updating and maintaining electronic files.
  • Assistance with recruiting, onboarding, and other personnel matters.
  • Other tasks, as assigned. Needs may vary, and duties cannot be listed exhaustively in advance.


Qualifications

  • Bachelor’s degree, or equivalent years of experience.
  • Experience with Microsoft Office programs, Adobe, and financial databases and spreadsheets.
  • Office management experience or training is a plus.
  • Excellent computer skills and ability to learn new technologies (Microsoft Office programs, Adobe, financial databases and spreadsheets).
  • A team player with a professional, can-do attitude to all tasks, large and small.
  • Meticulous attention to detail and an unrelenting commitment to high performance standards.
  • The ability to organize, set priorities among multiple assignments, meet deadlines, and function calmly under pressure.
  • Flexible, punctual, and highly reliable.
  • Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.
  • Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.

We offer a mission and employee-focused work environment and a competitive compensation package including excellent benefits.  Earthjustice is an equal opportunity employer and highly values diversity.


To Apply

Interested candidates should submit a:

  • Resume.
  • One or two-page cover letter that addresses your qualifications, why you are drawn to Earthjustice’s mission, and whether there are particular legal, environmental, or justice issues that inspire you.

Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies.

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

For positions located within the City and County of San Francisco:  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles:  We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.