Grants Manager

San Francisco, California
Nov 07, 2018
Dec 07, 2018
Position Type
Full Time
Degree Level

Safe & Sound (formerly the San Francisco Child Abuse Prevention Center) is a children's advocacy organization working to prevent child abuse and reduce its devastating impact on the child, their family, and our entire community. 

We have been a pioneer in the field of child abuse prevention, working within San Francisco for over 40 years. Recently the organization has begun to expand its impact working throughout the state of California.

Child Abuse is a complex problem, but a preventable one. Our data-informed approach leverages three primary strategies: we empower children with knowledge and confidence; we support families providing resources and skills; we activate the community and the change makers within it to create a thriving social safety net for children and their families.

The organization has an annual operating budget of approximately $8 million and is supported by approximately 60 staff, interns, and more than 80 volunteers. Safe & Sound's headquarters is located in a historic firehouse in the Haight-Ashbury neighborhood of San Francisco, with a second office in the Bayview neighborhood.

More information is available at:



The Grants Manager will be responsible for managing the organization’s approximately $3.0M+ private grants portfolio, as well as securing new public contracts. The Grants Manager will be principally responsible for ensuring that the organization’s submissions, are timely, meet funder requirements and are of the highest quality. As needed, the Grants Manager will coordinate the activities of a small team of consulting grant writers. The Grants Manager represents Safe & Sound in all fundraising material and by attending meetings and events when expected.

This position is located in our office at 1757 Waller Street, in San Francisco, CA. This position will be managed by the Chief Development Officer and will work closely with the Executive Director, Senior Management Team and program staff.



Grants Management & Recordkeeping

  • Maintain deadline calendar and grants pipeline to insure timely submission of letters of inquiry, proposal deadlines, reports, and other action items.
  • Work with Development Associate to ensure Foundation and prospect data are properly recorded in the database.
  • Work with Senior Management and programs teams to develop protocols for communication and review to ensure that submissions are accurate and complete.
  • Work with operations and data teams to ensure smooth, timely, and efficient reporting.
  • Keep Senior Management and relevant program teams informed of grant writing activity, deadlines, awards/declines, and reporting requirements through regular updates.
  • Work closely with grant writers and program staff to draft relevant outcome goals and funder expectations.
  • Maintain excellent communications channels with finance, data, and program teams.
  • Maintain and update grant writing budget.
  • Supervise and manage team of contract grant writers to draft and submit letters of intent, proposals and updates to foundations. Support contract grant writers by ensuring that they are kept engaged and informed about new developments in the department.


Prospecting & Stewardship

  • Prospect Research: Conduct prospect research of foundations and corporations to identify new areas for funding. Review government funding opportunities that come available to organization.
  • Organize and update proposal resources for use by Development and members of the Senior Management team, including preparing materials to support donor relationships.
  • Complete ad hoc projects and/or attend outside meetings as requested by Chief Development Officer (CDO) and Chief Executive Officer (CEO).
  • Work with CEO and CDO to develop and implement cultivation and stewardship plans for foundations.
  • Other duties as assigned.



  • Responsible for all submissions and management associated with the private grant portfolio, which comprises approximately 50-60 grants annually, both those within the annual budget and new grant opportunities throughout the year.
  • Responsible for all submissions and management associated with the grant application process of all new public grants, which comprises approximately 3-5 grants annually. This position is not responsible for writing or submitting reports associated with public contracts.
  • Primary responsibility to draft clear and compelling grant proposals, letters of intent, and budgets, grant reports, and related fundraising materials that persuasively communicate the organization’s mission and programming, for the majority of the organization’s fundraising opportunities.
  • Work with Chief Development Officer to determine when capacity limitations require the enlistment of contract grant writers. Assign and supervise such projects as necessary. Ensure that proposals drafted by contract grant writers are compelling and accurate and meet the standards of Safe & Sound.
  • Draft communications, written proposals and updates to major donors as needed.
  • Draft Executive Director Report for the Board every other month.
  • Additional writing projects may be assigned throughout the year relating to (i) proposals for capital or other fundraising campaigns; (ii) proposals for individual or family foundation donors; and (iii) writing reports/communication to allow organization to meet public and private grant deliverables.
  • In conducting above, position will understand overall strategic agenda, work closely with programmatic departments to develop programs with measurable outcomes and goals and with finance department to develop budgets.



  • Superior writing and editing skills, with high attention to detail and speed in both formal and informal writing.
  • Excellent research, analytical, and project management skills.
  • High integrity, strong work ethic, thrives in a team environment with positive energy and proven results.
  • BA level or above. Experience in social services, child welfare, or public health is preferred.
  • A minimum of 2 years of non-profit experience.
  • Ability to write detailed proposals, including financial elements.
  • Strong computer knowledge with Microsoft Office and relational databases.
  • Familiarity with Raisers Edge and Foundation Center Directory.



  • Ability to work independently, as part of a team, and across teams.
  • Ability to successfully manage a large volume of work, meet multiple and often competing deadlines, and respond with flexibility to unanticipated requests.
  • Demonstrated attention to detail.
  • Excellent communication and interpersonal skills to manage a wide variety of internal and external relationships;
  • Good sense of humor.
  • A commitment to the safety and well being of all children.
  • Successful applicants must show legal evidence of authorization to work in the United States.
  • Ability to pass a criminal background check.



  • Full-time.
  • Exempt eligible for agency’s benefits (healthcare, vacation, 403b, etc.)



  • Typical Working Conditions: Heavy keyboard work
  • Equipment Used: Computer, phone, fax, copier.
  • Essential Physical Tasks: Must be able to lift, push, pull up to 25 pounds unassisted
  • Travel within the neighborhood and within San Francisco


Safe & Sound is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation, or national origin.

Qualified candidates should submit a resume, writing sample, and a detailed cover letter to

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