Annual Giving Coordinator
- Experience Level
JOB TITLE: Annual Giving Coordinator
DEPARTMENT: Office for Institutional Advancement
REPORTS TO: Director of Annual Giving
FLSA STATUS: Full-time, Exempt, Salaried
DATE: September 2018
The mission of Marist School is to form the whole person in the image of Christ through instruction grounded in religious values, the teachings of the Catholic Church, and the spirit of the Society of Mary. This mission is advanced through communal pursuit of excellence in academic, religious, extracurricular, leadership, and service programs.
The Office for Institutional Advancement (OIA), which consists of Development, Alumni Relations, and Communications, promotes philanthropy to advance the mission and priorities of Marist School.
The position of Annual Giving Coordinator is integral to the success of the Office for Institutional Advancement (OIA), particularly its development program. Reporting to the Director of Annual Giving, the Annual Giving Coordinator assists in the planning and execution of Marist’s Annual Fund, which raises approximately $2 million each year from over 2,200 donors. The Annual Giving Coordinator also manages relationships with prospects and donors and assists with special fundraising initiatives.
This is a 12-month, full-time staff position. The hours for this position are generally 7:30 a.m. to 4:30 p.m., Monday through Friday, with some additional evening and weekend commitments.
- Work closely with the Director of Annual Giving to develop and execute strategies to ensure the successful implementation of the Annual Fund solicitation plan and the achievement of financial, participation, and engagement goals.
- Assist in the development and creation of Annual Fund communications, including:
- Drafting and editing Annual Fund solicitation letters, emails, social media posts, copy for newsletters, etc.
- Overseeing the mailing of solicitation letters either in-house or with a third party vendor(s).
- Coordinating Annual Fund email blasts with the Communications team to ensure accuracy.
- Manage up to five reunion giving efforts each year for alumni celebrating milestone reunions:
- Organize, manage, train, and support Annual Fund alumni major reunion volunteers. Specific responsibilities include, but are not limited to, collaborating with Alumni Engagement and Development teams to identify and recruit reunion giving volunteers, coordinating volunteer committee meetings and trainings; communicating with and preparing materials for volunteers; analyzing prospect pools and assigning ask amounts; directing the solicitation efforts of volunteers; and personally soliciting reunion prospects.
- Collaborate with major reunion volunteers, Director of Annual Giving, and prospect managers to develop and implement solicitation and marketing strategies tailored to specific classes and individual donors.
- Coordinate with the Communications team on marketing materials tailored to specific classes as needed.
- Coordinate the Senior Pledge Drive to educate seniors about the importance of philanthropy and encourage young alumni philanthropic support of the Annual Fund. Collaborate with Alumni Engagement team and campus partners to ensure success.
- Manage the Student Thank-a-thon to thank Annual Fund donors.
- Assist Director of Annual Giving with volunteer management, including recruiting, training, communicating with, and providing support to alumni, parent, parent of alumni, grandparent, and other volunteers. Directly manage Alumni Giving Representatives.
- Assist with preparing for and managing phonathons (parents, alumni, etc.).
- Assist Director of Annual Giving with solicitation of Annual Fund leadership prospects, strategic donor upgrades, and other Annual Fund strategies as needed.
- Provide general administrative support, including ordering and monitoring inventory of Annual Giving supplies (mailing materials, volunteer gifts, etc.), running data reports, taking minutes at Annual Fund related meetings, performing prospect research as needed, and other activities.
- Manage a portfolio of prospective and current Annual Fund donors. Collaborate with OIA staff on developing and implementing engagement, solicitation, and stewardship strategies and maintain moves management process in Raiser’s Edge (i.e. track actions, enter call reports, and ensure the database reflects relevant communications and interactions).
- Coordinate the #iGiveCatholic fundraising giving day to raise funds for a special Marist School project.
- Attend various OIA and Marist School events as directed to actively connect with constituents and represent the OIA.
- Meet or exceed measurable performance goals and related metrics established in collaboration with the Director of Annual Giving.
- Perform other duties as assigned.
EXPERIENCE & QUALIFICATIONS
- Bachelor’s degree required.
- 2-3 years demonstrated experience in development or a related field.
- Polished oral, written, telephone, and email communication skills; ability to communicate effectively with a variety of constituents.
- Excellent organization and time management skills with a proven ability to manage and meet multiple deadlines simultaneously; ability to maintain a high degree of motivation and focus.
- Strong attention to detail and a commitment to accuracy.
- Sound judgment and strong interpersonal skills to effectively build relationships with prospects/donors and to manage and motivate volunteers.
- Understanding and support of the Marist School mission and the institution’s funding priorities.
- Ability to build collaborative relationships with colleagues, volunteers, and prospective and current donors in order to foster effective, reciprocal communication and promote a collegial environment.
- Ability to navigate change and manage challenges in a positive and professional manner.
- Ability to maintain confidentiality when dealing with proprietary information and sensitive situations.
- Proven ability to work independently and as part of a team.
- Highly proficient in Microsoft Office, including Word, Excel, and Outlook, and in Raiser’s Edge.
EOE. GA DFWP.