Development Assistant

Location
Decatur, Georgia
Salary
Up to $30,000 per year + benefits
Posted
Mar 02, 2018
Closes
Apr 01, 2018
Ref
Ellis School Dev Assistant
Focus Areas
Education, Human Services
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
up to 25%
Experience Level
Administrative

Job Title:  Development Assistant – Full Time

Reports To:  Development Director & Executive Director

Position Summary: 

Under the direct supervision of the Development Director this position provides administrative support for the development team and organization as a whole in all fundraising activities including donor and public relations, appeals and special events. Independent judgment is required to plan, prioritize and organize diversified workload.

Essential Duties:

  • Process donations and prepare acknowledgement letters and other correspondence.
  • Maintain foundation, corporation and individual donor files.
  • Create periodic fundraising/database reports & continually update & correct database records.
  • Conduct preliminary research on prospective corporate foundation and individual donors.
  • Coordinate productions and mailing of campaign/year-end appeal letters.
  • Track/file tax credit donations in the database and send appropriate documentation to process credits to donors.
  • Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising activities.
  • Handle all administrative details associated with the Ellis School Board of Directors Fundraising Committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.)
  • Prepare/assemble/maintain all marketing materials (packets, direct mail campaigns, collaterals, photo library, etc.) for distribution (i.e. copying, filing, mailing, emailing).  Distribute content to media outlets, donors, vendors and/or others in the community.
  • Assemble & distribute media and donor kits for events and meetings.
  • General Marketing research – identify events/conferences/possible marketing platforms.
  • Draft electronic newsletters & social media postings with content/images in coordination with Development Director, while following prescribed Annual Communication Plan.
  • Coordinate/integrate communications/campaigns with web designer/programmer and/or graphic designer. 
  • Ability to prepare basic flyers, Powerpoint presentations & handouts.
  • Volunteer management/liaison – including volunteer recruitment, matching, resource identification & maintaining volunteer engagement/appreciation.
  • Grant support – maintain documents to support grant writing process (lead by Development Director) including research, obtaining data/testimonials, photos/videos, as needed.
  • 3rd Party Fundraising events – research, planning & marketing responsibilities for smaller events.
  • Involved in off-site fundraising activities for the organization, including the planning, oversight, and implementation of logistics related to special events (including auction events), promotional activities and/or fundraisers.  Some activities may occur after regular school hours.
  • Other duties as assigned by the Director of Development and/or the Executive Director.

Minimum Qualifications:

            Education:  Bachelor’s degree in a related field.

Experience:  Minimum of three years of combined Administrative experience required, preferably in a not-for-profit development office.

 

Knowledge/Skills/Abilities:

 

  • Excellent communication & interpersonal skills both written and verbal.
  • Excellent Organizational skills, Time Management skills & ability to prioritize work.
  • Extremely detail oriented.
  • Ability to plan, schedule & execute multiple projects with long range and short range overlapping milestones.
  • Ability to work independently with little supervision.
  • Basic knowledge of computers (PC & Mac), phones, copiers, scanners, credit card readers, digital camera/video recorders, filing cabinets, etc.
  • Proficient use of Microsoft Word/Publisher, Excel & Power Point and online software tools (Google Drive, Gmail, email, Dropbox, mail merge) required.
  • Ability to learn and manage databases quickly w/ minimal oversight – Proficient use of Database management experience (Neon CRM) preferred.
  • Basic knowledge of supplementary online tools (Survey Monkey, Google Docs, MailChimp/Constant Contact, Website editing software, Social Media, etc.) preferred.
  • Shows interest in developing additional knowledge & skills.
  • Ability to understand and follow directions, established policies & procedures, designated lines of communication & authority.
  • Demonstrates frustration tolerance, emotional maturity, stability & ability to perform under stress.
  • Shows ability to exercise good judgment, professionalism, cooperation, tact & discretion in dealing with the Donors, Vendors & others.

Working Conditions:

 

  • Office & Classroom environment
  • Community based events
  • Flexibility to work some evening & weekend hours for events & programs

Physical Demands:

 

  • Ability to lift and carry file boxes and/or office equipment.
  • May require stooping, crouching, and/or sitting on the floor

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