Office Manager and Communications Coordinator

Location
Progressive Church and community center
Salary
Up to $35,000. Open to some flexibility in schedule
Posted
Feb 26, 2018
Closes
Mar 28, 2018
Position Type
Part Time
Degree Level
Bachelors
Experience Level
Administrative

VIRGINIA HIGHLAND CHURCH

JOB DESCRIPTION

OFFICE MANAGER and COMMUNICATIONS COORDINATOR

OVERVIEW: This position is responsible for managing the operations of the church, including general administration, property management and communications.

POSITION TYPE:

  • This is a 30 hour a week position, flexible schedule is possible.
  • Position attends an average of three meetings a month and occasional weekend hours.

REPORTING TO: Senior Minister

DIRECT REPORTS: Building Manager and janitor service.

RESPONSIBILITIES

Building

  • Supervise maintenance and janitorial employees;
  • Maintain relationships with vendors and seek new contracts as needed;
  • Respond to property issues with Building Manager;
  • Respond to inquiries about space for long-term lease;
  • Respond to tenants’ questions, issues, requests to use additional space, etc.
  • Oversee lease agreements and rent collection from tenants and identify new tenants as needed;
  • Design and oversee leases with those who rent space in our building; receive rent checks;
  • Respond to inquiries for other building space uses;

General Church Administration

  • Welcome and assist vendors, tenants and visitors;
  • Bookkeeping/financial procedures as assigned by Treasurer;
  • Perform background checks, review job applications and references, and provide orientation and training as required for new hires;
  • Maintain church google calendar(s); paying attention to weddings and non-church events;
  • Schedule offering counters;
  • Maintain all office supplies;
  • Enter attendance and offering data into Breeze database;
  • Answer church landline and respond to voice mail messages;
  • Attend twice monthly staff meeting (currently 1st and 3rd Wednesday, 1:00 pm)
  • Admin support for senior minister as needed;
  • Ensure church operations are compliant with all relevant local, state and federal laws

           and regulations.

Sunday Worship

  • Attend weekly worship team meeting (currently Tuesdays at 1:30pm)
  • Organize Powerpoint (or Prezi) presentations with input from worship team;
  • Create and publish Friday e-mail via Constant Contact;
  • Create, print and fold Sunday Bulletin and Announcement sheet.

CORE COMPETENCIES

  • Personable and friendly;
  • Comfort working in an inclusive, diverse, LGBTQ affirming culture;
  • Highly organized;
  • Self-starter with a demonstrated ability to see a project through from initiation to evaluation;
  • Problem solving skills, ability to manage multiple tasks;
  • Strong written and oral communication skills;
  • Basic knowledge of accounting and bookkeeping;
  • Skilled in managing people;
  • Discreet, confidential, and professional in manner;
  • Strong organizational and execution skills; able to manage changing priorities efficiently and seamlessly;
  • Proficient with Microsoft Office suite, Powerpoint, Prezi, Database.

DESIRED EXPERIENCE

  • Background in office management and nonprofit administration, faith community preferred;
  • Facility management, including negotiating contracts and managing vendors
  • Volunteer management;

Send resume and cover letter to info@vhchurch.org.

Learn more about us at www.vhchurch.org.

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