Chief Financial Officer
- Experience Level
Position: CHIEF FINANCIAL OFFICER
Under general supervision of the CEO, oversees all financial functions of the agency; assists with the overall management and program development of the agency; is a key member of the Agency Operations teams responsible for all fiscal aspects of the organization; leads agency audit; oversees a Fiscal department of 11 staff members and directly supervises 5 staff members. Serves as grants manager for the administrative budget; in close cooperation with Program Directors, oversees and assists in the preparation, monitoring, analysis, and revision of agency program budgets; develops feasibility models based on studies and initial analyses of any new or expansion agency project, and assists in the planning and development of that project; develops, prepares and maintains a variety of internal reports related to the grants accounting and budgeting functions; performs related work as required.
DUTIES & RESPONSIBILITIES:
- Provides leadership in the development for the continuous evaluation of short and long-term strategic financial objectives. Including the development and review of all financial functions, systems and procedures.
- Provides counsel to the CEO and the Board on significant matters affecting agency finances, operations and policies by providing recommendations to strategically enhance agency financial performance and business opportunities.
- Ensures that effective adherence to internal controls are in place and ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial, tax and auditing reports.
- Oversees all financial accounts of the agency, and prepares financial analyses as requested by the CEO, Management team and Board of Directors.
- Provides procedural instruction to grants analysts, and accounting staff; suggests procedural changes to maintain accounting controls.
- Provides lead responsibility for the periodic audits required by funding agencies, including an annual agency audit. Provides requested information, reconciles differences, and modifies procedures, as required.
- Prepares monthly agency financial statements for presentations to the Board of Directors.
- Works with banking and financial institutions on agency line of credit, fund investments and cash flows.
- Manages agency’s cash flows and monitors bank account balances; approves monthly bank reconciliations; is responsible for managing Accounts Payable check releases.
- Reviews grants analysts’ budget analyses on an ongoing basis to assure that agency funds are properly expended to contracts and accurately reflect program operations.
- May perform the preparation, monitoring and analysis of multiple annual budgets; provides informational reports, analyses, and revisions of budgets as necessary.
- Prepares feasibility and forecasting models, including initial analyses, anticipating fluctuating revenues and other varying program situations, of any new or expansion agency program.
- Manages agency purchasing and fixed assets inventory for compliance and maintenance. Makes recommendations for system change as necessary.
- Prepares and maintains written internal procedures related to the grants administration, fund accounting and financial officer functions. Reviews the preparation and maintenance of internal procedures for all other accounting functions.
- Supervises finance and accounting staff, including ongoing training to grants analysts to increase their skills and effectiveness in their jobs.
- When requested, confers with and assists Program Directors regarding budgets, expenditures, and reporting schedules. May provide Managers and Directors with recommendations on staffing patterns, program operations and service levels based on financial analysis.
- Is a member of the Finance Committee of the Board of Directors and Management Team. When requested, meets with the Board of Directors, Management Team, Union Negotiations and Labor Management Committee to communicate and explain agency financial information.
- Maintains up-to-date information on funding source regulations and reporting requirements; revises procedures as necessary to assure compliance.
- Makes regular contact with funding sources in the preparation of required reports and financial projections.
- Develops, prepares, and maintains internal financial reports.
- Assists in evaluating commercially supplied software for application to budgeting, grants administration, and other fiscal office functions.
- Reviews monthly operating reports for accuracy, completeness and major variances between actual and budget results.
- Serves as back up grants analyst for all programs, as needed.
- Develops and maintains effective working relationships with other agency staff members, and with representatives of funding sources, governmental and community organizations, and others in regular contact with the Agency.
- Communicates effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyle; demonstrates a knowledge of and sensitivity to their needs.
Job descriptions are intended to be illustrative only; they are not designed to be restrictive or to define each and every assigned duty and responsibility. In an organization of this nature, each employee is expected to perform such duties as necessary to fulfill the stated goals of the agency.
KNOWLEDGE, SKILLS, AND ABILITIES:
- of accounting, bookkeeping and purchasing principles and practices, with particular reference to fund accounting and multiple budget management;
- Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB 2 CFR 200, USDA, WIC, CACFP program regulations and compliance requirements, and appropriate Code of Federal Regulations sections;
- of fiscal record keeping procedures and reporting requirements;
- of basic auditing procedures and financial control techniques;
- of networked accounting computer-processing capabilities; and
- of supervisory principles and practices.
Education and Expertise:
- in planning, directing, coordinating, reviewing and evaluating fiscal office operations;
- in selecting, training and supervising a professional and technical staff;
- in reading and interpreting complex regulations and policies;
- in devising accounting and fiscal reporting and control procedures to meet agency and funding requirements;
- in making clear and concise presentations to various groups within and outside of the Agency;
- in reconciling data and preparing written reports and correspondence;
- in rapidly reviewing input and output documents for accuracy and timeliness;
- in preparing feasibility models, projecting various financial and program situations; and
- in dealing tactfully, cooperatively, and effectively with other agency staff members, agencies, community organizations, and with representatives of auditing organizations, funding agencies, banks, contractors, and vendors, including people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.
- BA required, MA strongly preferred with major work in accounting or closely related subject or CPA accreditation.
- Three to Five years of financial and management experience, which has included multi-funded grant accounting and in-house accounts payable and receivable account processing responsibilities in an organization of at least 50 staff persons.
- Must pass a criminal background check.
RATE OF PAY AND HOURS:
- This is a regular, exempt, 40 hour per week position.
- The agency salary range is $66,660 and $92,720 per year, depending on experience. The position will be offered starting at $66,660-$86,770, depending on experience.
- For employee: shared cost medical, dental, vision, life insurance & EAP. Benefit package valued at $8,800K/year.
- First year: 12 vacation days and 13 holidays, with accrual based on 40 hr/wk.
- Sick leave: Eight hours/month, with accrual based on 40 hr/wk.
- May be eligible to earn up to 4 Wellness Floaters per year after satisfying all eligibility requirements.
- 1 Birthday Floater after satisfying all eligibility requirements.
- 401(k) Retirement Plan: Agency matches employee contribution up to 1% of annual salary upon completion of six month employment, effective during open enrollment period.
- Flexible Spending Account (FSA).
- Dependent Care Reimbursement Program.
- Paid lunch.
Please submit the following materials by email, fax (831-688-8302) or in person.
- Cover letter of no more than 2 pages with full contact information.
- Resume of no more than 2 pages.
- The Community Bridges application, which is found at www.communitybridges.org.
- A copy of college transcript(s) (official or unofficial)
- A document or a sample of a document previously written by the applicant to communicate to a Board of Directors, a donor, a funder, a Budget Committee or an area the applicant views will best represent him/herself. The sample may be up to 2 pages.
- Three professional references that include the name, title, organization, e-mail address, telephone number and state the capacity in which the individual knows your work. References will not be called until the final candidates are chosen.
Please see www.communitybridges.org for our annual report, organizational chart, personnel policies, found under the Employee Portal, and recent financial statements. If you have any questions, please contact Sergio Velazquez, HR Administrative Assistant, at 831-688-8840, Ext. 200.
COMMUNITY BRIDGES IS AN EQUAL OPPORTUNITY EMPLOYER.
Applicants shall not be discriminated against because of age, ancestry, color, religious creed, denial of Family and Medical Care Leave, disability (mental and physical), marital, familial or parental status, medical condition, genetic information, military and Veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, political affiliation or sexual orientation.
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