Database and Research Manager

Atlanta, Georgia
Oct 09, 2017
Nov 01, 2017
Focus Areas
Position Type
Full Time


The Database/Research Manager is responsible for supporting all Capital Campaign prospect research and database functions as well as administering and processing the office’s day-to-day charitable contributions, donor records, and gift acknowledgments.

Reports to: Head of Development/Associate Director of Development

Department: Development Office

Guiding Principles

  • Supports and advances the mission and vision of the school
  • Supports and promotes the goals of the IB program
  • Supports and advances international education

 Essential Duties and Responsibilities

  • Assist Head of Development/Associate Director with all research on Capital Campaign prospects, foundations, and current donors
  • Enter, process and deposit all charitable contributions including cash, pledge, payroll deductions, stock transactions, in-kind donations and matching gift requests. Ensure designated gifts are properly accounted with business office daily
  • Reconcile contribution deposits and designations with the Business Office on a monthly basis
  • Enter prospect and donor information into Raiser’s Edge 7 including contact updates, as well as campaign, solicitor, event and appeal tracking
  • Produce gift reports, lists (according to segmentation as needed), financial spreadsheets and customized reports
  • Produce general office mailings (i.e. mailing labels, solicitation letters, acknowledgment letters, email campaigns, invitations, pledge reminders, etc.) and customize as appropriate
  • Manage Online Express donation web pages and email templates
  • Support Head of Development/Associate Director with scheduling meetings, calendar coordination, and meeting preparations
  • Get daily mail from copy center
  • Attend after-hours special events for the Development Office.  Events include phone-a-thons, Spring Benefit, Back to School Picnic, New Parent Dinners, and the 1984 Club Party
  • Perform other duties as assigned

 Skills and Requirements

  • Advanced knowledge of Raiser’s Edge 7
  • Must be able to understand CASE (Council in support of Aid to Secondary Education) gift acceptance standards as well as IRS regulations with regard to charitable giving and understanding how these apply to management and reporting of gift data in our system
  • Manage the donor database, including developing policies and protocols governing its operations and serving as the point-of-contact for its use
  • Write and update gift acknowledgment letters annually or as needed in support of the Development Manager
  • Coordinate year-end donor giving information for audit and annual report
  • Work on other special projects as assigned such as gathering data for grant reports and other special requests
  • Prepare bi-monthly department revenue dashboard including line-item projections and actuals
  • Train appropriate staff and volunteers in data entry standards, running basic queries and report generation, as needed
  • Requires basic understanding of prospect research best practices and research reporting analysis
  • Basic understanding of accounting principles


  • BA/BS or equivalent and 3 years of experience in the field of database management and development
  • Candidate must have advanced knowledge of Microsoft Excel
  • Candidate must be computer proficient and have a working knowledge of Microsoft Word and PowerPoint
  • Ability to plan, prioritize and follow through within a given timeframe as well as work independently and as a member of a team
  • The ability to multi-task in a fast-paced work environment
  • Experience working in the Development field
  • Initiative, energy, integrity, sincerity, and desire to find different ways to be engaged in the AIS community
  • Competent in Mac software and iOS products
  • Independent school experience, as well as International experience a plus

To Apply:

Please send resume and letter of interest as attachments to; please type the “Database & Research Manager” into your subject line.

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