Executive Director

Santa Barbara, California
Sep 19, 2017
Oct 19, 2017
Focus Areas
Position Type
Full Time
Degree Level
Willingness to Travel
up to 25%
Experience Level

SUMMARY: The Animal Shelter Assistance Program (ASAP) located in Santa Barbara, CA seeks an Executive Director. We are a private non‐profit 501(c)3 organization whose mission is to save the lives of cats in Santa Barbara County by providing shelter, veterinary care, behavioral support, adoption and foster services, education and community outreach. The Executive Director is responsible for managing and developing the organization which includes a paid staff of 5 full‐time and 3 part time employees, over 250 volunteers and fosters, including 25 in management or leadership roles, and overseeing a $800k annual budget. The Executive Director would be responsible for growing the budget at a conservative rate of 5-10% annually.

The ideal candidate is an experienced leader, relationship builder and manager.  Crucial skills include leadership experience preferably in non‐profit setting; knowledge of and commitment to accepted shelter animal care standards; fundraising experience; skill and experience preparing and delivering public presentations; capacity to work with the board to develop and implement a strategic plan; ability to communicate effectively with a variety of audiences and stakeholders.  An understanding of business principles, including a background of good budget management, is necessary.

The shelter receives 75% of its funding from individuals and businesses in the local community, and the Executive Director is an important liaison in our effort to raise funds to ensure the ongoing financial sustainability of the shelter. Demonstrated accomplishments in fundraising, including developing new relationships, successful cultivation, solicitation and acquisition of donations is essential. In addition, demonstrated success in grant writing is required.


Board of Directors


Shelter Operations Manager
Administrative Associate


  • Provide executive level leadership of staff and volunteers, providing vision and direction for the future growth of programs, policies and procedures for ASAP.
  • Implement the strategic goals and objectives of the organization and provide support and collaboration toward the achievement of the organization’s philosophy, mission, annual goals, objectives and growth.
  • Develop and implement all aspects of fundraising, including donor cultivation, events, grant-writing, donor newsletter, direct solicitation, and special campaigns and to meet organizational goals.
  • Provide administration of and guidance for all organizational programs and activities and staff responsible for them (program and facility management, fiscal management and fundraising, community and public relations/advocacy and human resources.
  • Report to the Board monthly regarding fiscal and operational status of the organization.
  • Ensure effective management of the annual budget and be accountable for budget expenditures on an ongoing basis.
  • Establish effective working relationships with Board members, managers, staff, volunteers, vendors, and other animal welfare organizations.
  • Promote development of staff skills.
  • Build and maintain relationships with donors and other supporters.
  • Develop and document appropriate standards of procedure for all core functions of the organization.


  • Monitor animal welfare issues and ensure compliance with all applicable laws and regulations.
  • Network with other local animal shelters, animal welfare groups, and rescue groups to build coalitions.
  • Lead the development and implementation of programs and services that meet community needs, advance the mission and vision of ASAP and “brand” ASAP as a leader in humane education, advocacy, and animal welfare.


  • Represent ASAP as the chief spokesperson and effectively represent its goals and mission to individuals, private foundations, government leaders, the media, sponsors and donors in order to attract the widest interest and support.
  • Develop and maintain community contacts with government officials and collaborate as necessary to promote animal welfare initiatives and further the shelter’s legislative agenda.
  • Identify networking opportunities and attend these events with Board members.
  • Develop public speaking opportunities and cultivate relationships (Rotary Club, local businesses in our community).


  • Ensure sufficient annual operating revenue is available and that development evolves to support needed growth.
  • Supervise the bookkeeper in performance of payroll and accounts payable functions.
  • Develop and recommend annual budget for Board approval; manage the organization’s resources within budget guidelines.
  • Develop and maintain sound financial practices.


  • Secure new donors and continue to cultivate and nurture existing relationships with donors including individuals, foundations and corporations.
  • Develop, implement, and oversee fundraising projects (special events, direct solicitations, social media and crowdfunding campaigns).
  • Assume responsibility for comprehensive grant program, including writing proposals, reporting results, identifying new sources of funds, complying with all funding requirements, and monitoring and meeting key deadlines.
  • Supervise and support development of the donor newsletter, Cat Nips, including identifying content, writing compelling stories to connect to donors, and providing editorial/layout guidance.
  • Develop an annual report that highlights key accomplishments and programs and reports annual statistics.


  • Ensure personnel policies and procedures conform to current laws and regulations
  • Develop and implement procedures to ensure good management, administration and fiscal practices including:
    • Recruitment and orientation
    • Hiring and termination
    • Training supervisors to efficiently fulfill their roles
    • Health and safety standards
    • Development of work schedules
    • Development of job descriptions and regular performance evaluations
  • Ensure staff and volunteers understand the vision and direction of the shelter and maintain the highest professional standard and practices.


  • Provide oversight and direction for all communications representing the organization.
  • Maximize public relations opportunities to enhance the image of ASAP in the community.
  • Develop and implement marketing and communications strategies to ensure our mission, programs, and services are consistently presented with a strong, positive image and consistent branding.


  • Work environment includes constant exposure to felines and other animal allergens.
  • Lift and move objects and animals weighing up to 25 pounds for short distances.
  • Drive a vehicle.

EDUCATIONAL REQUIREMENTS: An undergraduate degree from a four-year college or university is required; graduate degree is preferred.


  • Minimum of 5 years of financial management experience as well as demonstrated accomplishments in fundraising, including gifts from individual donors, foundations and corporations.
  • Demonstrated record of successful grant writing experience
  • Demonstrated record of strong and inclusive leadership with open communication to harmonize staff, the Board and other constituents with whom the director will interface.
  • Personnel management skills that include an ability to work collaboratively, listen, provide feedback, build morale, delegate, and make decisions are essential.
  • Past experience in a senior leadership role where he/she has either reported directly to or worked closely with a Board of Directors is desirable.
  • Exceptional interpersonal and communication skills, including experience speaking with the media in a variety of situations.
  • Must be articulate and passionate about the humane treatment of animals and welcome and respect the multiple perspectives and groups that demonstrate an active interest in animal welfare.
  • Demonstrated understanding of business principles applied to a nonprofit enterprise, including a background of good budget management.
  • Proficiency in computer applications, i.e., Microsoft office, Excel, databases; understanding of web based applications and their utilizations.
  • Knowledge of federal, state and local laws and regulations applicable to animal welfare non-profit organizations including: employment standards, animal protection, etc.
  • Ability to work independently and collaboratively, and meet deadlines.
  • Must have a valid Driver’s License and be in good standing with Department of Motor Vehicles.

HOURS: Flsa Status: Exempt Position Minimum of 8 hours per day, 40 hours per week. Daily hours and days of the week may vary according to the needs of the department schedule. May include weekends, night, and holidays.

Submit cover letters and resumes to:  director@asapcats.org  Please do not call.

Review of applicants will begin on September 27, 2017