San Francisco, California
Jan 09, 2017
Feb 05, 2017
Position Type
Full Time
Degree Level

Human Resources Specialist

Department: Human Resources                                  Location: San Francisco
Reports to: Senior Accountant                                     Status: Full Time
Date: January 2017                                                       Hours: 40 Hours

FLSA Code: Exempt           

Job Function:

The primary functions of the HR Specialist are the administration of payroll/benefits, staffing, and employee relations.

Duties and Responsibilities:

  • Performs benefits administration, including securing best plans and rates, facilitating on-boarding and open enrollment and answering questions about benefit plans, change reporting, enrollments and terminations.
  • Prepares and maintains records of insurance coverage to ensure proper reconciliation of employee coverage, premium shares, and carrier billing.
  • Tracks and processes changes to insurance coverage as appropriate.
  • Assists in preparing and filing Forms 1094-C, 1095-C, and 5500.
  • Timely filing of agency-requested information (e.g., EDD). 
  • Ensures FMLA, Short Term and Long Term Disability, and worker's compensation documentation is prepared and sent/received as appropriate.
  • Assists in preparing and ensuring the accuracy of the organization’s payroll data in ADP.
  • Keeps employee records up-to-date by processing employee status changes in a timely fashion.
  • Review employees’ time-sheets for bi-weekly payroll processing and resolve any discrepancies with managers.
  • Facilitates the recruitment, interview, and selection process in hiring new employees, including coordination of job postings, performing telephone interviews and initial screening of resumes, and scheduling of interviews. Coordinates the on-boarding of staff, including communications with new employees, reference and background screening, and scheduling of first day orientation.
  • Prepares employee separation notices, related documentation, and conducts exit interviews.
  • Maintains company organization charts and employee directory.
  • Maintains compliance with federal and state regulations concerning employment.
  • Administers various human resources plans and procedures for all Museum personnel; assists in maintaining the employee handbook.
  • Schedules companywide staff events and training sessions.


  • Strong communicator in both written and oral form with managers, colleagues, and individuals inside and outside the Museum.
  • Ability to multitask, be flexible and dependable, and adapt to rapid change.
  • Knowledge of the principles, theories, and practices of HR management.
  • Demonstrated ability to maintain confidential information.
  • Knowledge of employee benefits.
  • Works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the Museum. Exhibits a professional manner in dealing with others and works to maintain constructive working relationships.
  • Must be motivated, proactive self-starter.
  • Candidate must have an eye for detail, ability to problem solve and prioritize to meet deadlines.
  • Ability to analyze and evaluate data.
  • ADP Payroll/Time and Attendance experience is a plus.


  • At least 2 years of Human Resources experience.
  • Previous work in non-profit sector a plus.


The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Physical requirements include stooping, kneeling, bending, standing, squatting/crouching, crawling, pushing/pulling, and reaching above the shoulders and lifting of up to 25 lbs.  Occasional evening and weekend work may be required.

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