Grants and Contracts Analyst

Berkeley, California
60-68k complemented by an exceptional benefits package.
Jan 04, 2017
Jan 24, 2017
Job Function
Accounting / Finance
Focus Areas
Position Type
Full Time
Degree Level
Willingness to Travel
up to 25%

Position Description

The National Writing Project  (NWP) awards grant funding of approximately three to five million dollars annually to its national network of more than 180 university-based Writing Project sites and other sub-recipient organizations. These subawards are funded by grants awarded to NWP from federal agencies such as the U.S. Department of Education and the National Science Foundation, as well as private foundations, each with their own funding requirements.

The Grants and Contracts Analyst partners with the Director of Grants and Contracts to effectively manage the full cycle of NWP’s annual grant-making and contracting processes. This includes a high degree of support of and communication with NWP site directors and university administrative staff who are responsible for applying for and managing grants; processing contracts; and entering budgets, data, and interim and final reports in NWP’s web-based application and reporting systems. The Analyst is responsible for maintaining compliance reporting systems, including responsibility for assuring quality, completeness, and accuracy of NWP record-keeping systems, with a keen problem-solving eye and impeccable attention to detail. The Analyst supports the Director in analyzing large quantities of grant data for internal and external purposes, including eligibility to apply for funding, and the completion of grant reporting requirements. The Grants and Contracts Analyst also assists the Director in meeting sites’ needs for counsel in regard to site business practices, including financial controls and business development planning.

Responsibilities include:

Grants & RFPs

  • Supports Director and NWP program teams in managing development of RFPs and creating RFP development resources for NWP program teams to make process more streamlined and effective
  • Assists with build out, testing, and implementation of grant offerings proposal reviews in FluidReview online grants management system
  • Works with NWP program teams to support applicants in applying for grants, including development of FAQs, responding to questions from applicants, and troubleshooting system issues internally and with FluidReview support staff
  • Supports the Director in reviewing grant budgets for compliance with funder and programmatic regulations and communicating with sub-recipients for necessary modifications
  • Supports the Director’s activity in business development and budget counseling with sites to help them improve the use of the grant funds and plan strategically for the growth and development of their sites

Contracts and Sub-Recipient Monitoring

  • Develops and executes contracts according to varied funder and programmatic regulations, and works with university sponsored projects offices and other fiscal entities in the contracting process
  • Works with grantees to close out grants at the end of the period of performance, including intake and review of final financial and program reports, and monitoring and following up on overdue reports and refunds of unspent grant funds
  • Supervises UCB students in the compilation of annual sub-recipient A-133 audit documentation; maintains and ensures completeness of all sub-recipient monitoring records for audit purposes and supports Finance and Director of Grants and Contracts with annual audit process
  • Assists Director in generating reports on key data to support the organization in reporting back to its funders

Requirements and Qualifications

  • Bachelor’s degree required
  • At least 3 years of related work experience
  • Excellent attention to detail, with a propensity for devising procedures or systems to increase effectiveness, efficiency, and accuracy of work
  • Excellent problem-solving skills
  • Experience managing, organizing, evaluating, and analyzing large amounts of data
  • Proficiency in Microsoft Office, with advanced skills in Excel; ability to work in computer network server based environments and a variety of online systems
  • Excellent written and oral communication skills, including ability to communicate complex ideas to a variety of audiences
  • Knowledge of current accounting standards and principles, especially those applicable to nonprofit or governmental fund accounting and federal contracts, preferred
  • Audit experience, including A-133 Single audits, preferred
  • Ability to collaborate in a team environment

About the National Writing Project

The National Writing Project (NWP) is a nationwide network of educators working together to improve the teaching of writing in the nation's schools and in other settings. NWP provides high-quality professional development programs to teachers in a variety of disciplines and at all levels, from early childhood through university. Through its network of nearly 200 university-based sites located in all 50 states, the District of Columbia, Puerto Rico and the U.S. Virgin Islands, NWP develops the leadership, programs and research needed for teachers to help students become successful writers and learners. For more information, visit

The National Writing Project is an Equal Opportunity Employer.

Similar jobs

Similar jobs