Operations Coordinator

This position will work out of our offices located in Alameda, California.
$56,000 - $65,000 annually, depending on experience, plus excellent benefits.
Jan 04, 2017
Feb 01, 2017
Focus Areas
Associations / Union
Position Type
Full Time
Degree Level

Operations Coordinator


Reports to:                 Executive Director


Status:                          Full-time Exempt


About the Organization: The First 5 Association serves as the hub for First 5 Commissions across California, which provide innovative services and supports to young children and their families.    The Association is a dynamic organization focused   on statewide policy and communications aimed at elevating conversations about early childhood development.  We work with other public agencies, child advocacy organizations, and the non-­‐profit community.




The First 5 Association is seeking an exceptional team member who is curious, generous, self-motivating, collaborative, innovative, and willing to take risks.


Please view our website – www.first5association.org – for more information about the Association.

Position Overview: The Operations Coordinator will be responsible for supporting the day-­‐to-­‐day functions of the Association to meet the evolving needs of the Association membership and leadership.    They will support the internal workings of the organization by providing essential fiscal and office operations support.


They will work closely with the Executive Director, the Board, and other organizational committees.

Fiscal and Office Support


The Operations Coordinator will be responsible for supporting the effective and efficient operations of the Association office.  This will include a wide variety of office management tasks and projects, including maintaining office files, fielding and creating invoices and bills, keeping contact databases current, and tracking office equipment and supply needs.


Program and Events Support


The Operations Coordinator will provide support for the Association’s membership activities, including meetings and webinars.  They will oversee the logistics for the Association’s quarterly membership meetings, through meeting planning, event support on-­‐site, and meeting reports.


Executive Committee and Membership Support


The Operations Coordinator will will take minutes at Executive Committee meetings, and at other meetings as needed.  They will work closely with Committee Chairs to be sure their needs are met regarding scheduling and communications as well as maintain the contact information for the Association membership. 


IT Support


The Operations Coordinator will be the primary contact person for IT related tasks and will maintain the Association’s website, intranet, and social media sites.



Required Education, Experience, Knowledge, Skills and Ability:

Requires 5 – 7 years of professional experience, including:

  • B.A. /B.S. degree
  • Strong analytic and project management skills
  • Strong attention to detail
  • Strong written and verbal communication skills
  • Work experience in nonprofit bookkeeping
  • Skilled in Microsoft Excel and Word, understanding of IT systems including Word Press
  • Ability to juggle multiple tasks and work in a fast‐paced environment
  • Ability to work in a team as well as take independent initiative when needed
  • Experience in or commitment to children and family issues


  • Exceptional  communicator
  • Extremely well organized, detail‐oriented and analytical
  • Quality customer service / customer relations skills
  • Personable, good sense of humor Some travel required (4-­‐5 times per year)

Salary Range: $56,000 ‐ $65,000

DOE: This is a full-time, 40 hours/week position with a competitive benefits package.

Starting Date: As soon as possible